IT Procurement & Asset Management Specialist

About Postman Postman is the world’s leading API platform, used by more than 45 million developers and 500 000 organizations, including 98 % of the Fortune 500. Postman helps developers and professionals build the API‑first world by simplifying each step of the API lifecycle and streamlining collaboration—enabling users to create better APIs faster. The Opportunity You will be part of the IT procurement team that owns SaaS and software buying and oversees the asset management program. This strategic role involves negotiating and structuring contracts, building vendor relationships, supporting our app lifecycle from onboarding to renewal or sunset, and ensuring every license and device we pay for is actually used. You will partner with Finance, IT Engineering, Security and Finance leadership to turn fragmented vendor and asset data into clear decisions and drive cost savings. What You'll Do SaaS & Software Procurement Own the end‑to‑end procurement process for SaaS, software, hardware, and IT services—sourcing, business case, comparative vendor analysis, negotiation, approvals, and contracting. Lead commercial negotiations on SaaS contracts and renewals: pricing, terms, true‑ups, tier changes, multi‑year structures, and exit clauses. Build and maintain the portfolio of IT vendors, originating new relationships, managing existing ones, and holding vendors accountable to SLAs and KPIs. Run the app lifecycle: onboarding new tools, reviewing at renewal, and driving sunset or consolidation when something isn't pulling its weight. Partner with IT leads and Finance to build the IT budget, track spend, flag anomalies, and communicate changes early. Partner with Security to run vendor security reviews for every onboarding and renewal. Maintain clean, organized records of every contract, renewal date, and purchase; surface renewals 60–90 days out to avoid accidental auto‑renewals. Generate data‑backed business cases—including lease vs. buy and consolidation decisions—and present them to IT and Finance leadership. Asset Management Maintain the IT asset inventory across hardware (laptops, peripherals, AV) and software (SaaS licenses, desktop apps, enterprise tools). Track software license utilization, flag under‑used or redundant subscriptions, and feed findings directly into renewal negotiations. Oversee the hardware lifecycle—procurement intake, provisioning handoff, refresh cycles, and secure decommission/disposal—with IT Engineering. Keep the organization audit‑ready with up‑to‑date license counts, usage, and compliance. Partner with IT Engineering to improve asset management tooling and automation. What We're Looking For 3–5 years of hands‑on IT procurement and sourcing experience, with direct ownership of SaaS, software, and hardware contracts. Proven track record negotiating SaaS contracts and renewals—pricing, terms, true‑ups, enterprise agreements. Strong understanding of software licensing models: per‑seat, concurrent, consumption‑based, enterprise agreements, and true‑up mechanics. Familiarity with typical SLAs and KPIs across IT vendor categories. Experience managing the app/vendor lifecycle end‑to‑end: intake, security review, contracting, renewal, and sunset. Solid analytical skills—comfortable pulling utilization and spend data, building reports, and turning numbers into recommendations. Working knowledge of IT asset management, hardware and software, and platforms like ServiceNow ITAM, Oomnitza, Snipe‑IT, or similar. Clear communicator who can work across IT, Finance, Security, and Procurement without friction. Customer‑service mindset, high energy, and a real sense of urgency. Nice to Have Experience with SaaS management platforms for license discovery and optimization. Familiarity with Jamf, Apple Business Manager, or similar tooling for an Apple‑heavy fleet. Experience supporting SOC 2 or similar compliance frameworks from a vendor and asset management perspective. Exposure to office collaboration infrastructure (video conferencing architecture, AV setup) for vendor and equipment decisions. The reasonably estimated base salary for this role ranges from $115,000 to $135,000, plus a competitive equity package. Actual compensation is based on the candidate’s skills, qualifications, and experience. Why This Role Matters Scaling brings a long tail of SaaS contracts, overlapping tools, and renewals that quietly compound into real money. Every unnegotiated renewal is margin left on the table, every untracked license is waste, and every unvetted vendor is risk. This role gives IT and Finance leadership the leverage to spend wisely, stay compliant, and make data‑driven decisions about the technology that powers Postman. What Else? Postman offers a comprehensive set of benefits: full medical coverage, flexible PTO, wellness reimbursement, a monthly lunch stipend, wellness programs, and a donation‑matching program. We value in‑person collaboration, are in office five days a week for all roles based in our hubs, and provide a flexible schedule for a fun, collaborative team. Our Values We create with curiosity, value transparency and honest communication, and focus on specific goals that add up to a larger vision. Our inclusive work culture ensures everyone is valued equally as important pieces of our final product, and we are dedicated to delivering the best products we can. Equal opportunity Postman is an Equal Employment Opportunity and Affermiative Action Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. #J-18808-Ljbffr Postman