Site Coordinator/Administrator

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There's much to learn and many to learn from, with more than 17,000 employees around the world to explore ideas and ambitions with.
In the USA, we develop, market and produce a wide array of solutions from our 25 most innovative sites, based across the country. Stretch your skills, create and get inspiration from passionate colleagues. Every day, your energy, your thirst for knowledge, and your creativity will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Pay Rate: $60K-$65K

Position Purpose

The Site Administrator for Cranbury ensures smooth daily operations and an outstanding experience for customers, visitors, and employees at the East Park Cranbury Flavor Creation & Applications site. This role includes reception, visitor arrangements and hospitality, administrative functions, receiving and distributing shipments, while representing Givaudan's creative spirit and commitment to exceptional partnership. The Site Administrator continuously seeks to enhance visitors experience, site presentation, and internal efficiency through proactive initiative and collaboration.

Impact

The position directly affects customer satisfaction, site reputation, and employee engagement. By delivering a consistent, high-quality visitor experience and efficient site support, the coordinator helps present Givaudan as a trusted, innovative partner while maintaining an inspiring workplace for all staff.

Key Responsibilities

Customer Experience and Visit Coordination

Plan and coordinate all aspects of customer and guest visits, serving as the primary site contact.

Manage visitor request forms and collaborate with account managers to capture meeting requirements.

Prepare meeting rooms, tasting areas, and customer experience spaces with food, décor, and technical setup.

Arrange catering and hospitality orders aligned with Givaudan's presentation standards.

Organize and lead site tours, coordinating content and personnel.

Compile and maintain guest information packets (local hotels, restaurants, travel directions, contacts, Wi-Fi instructions).

Proactively research, investigate, and update local dining, hotel, and amenity options for guests; incorporate feedback and new trends to elevate the visitor experience.

Maintain up-to-date site informational resources, employee contact lists, and visitor materials for internal and external guests.

Prepare guest gift bags and manage post-visit clean-up and reset.

Continuously assess and implement improvements to hospitality and site presentation standards.

Office and Administrative Support

Maintain kitchen, break room, and customer area supplies (beverages, paper goods, cleaning materials).

Support FC&A specific supply needs with support for ordering ingredients through stock transfers from other sites or external order.

Ensure common spaces are organized, stocked, and welcoming.

Create purchase orders, process invoices, and manage expense tracking in Chili SRM.

Provide administrative assistance for travel and expense processes (Concur, Egencia, visitor WiFi connection) as needed.

Employee Coordination

Enter/ Maintain bi-weekly time for vacation & sick time in ADP from employee time spreadsheets.

Support onboarding activities for new employees: setup of distribution lists, travel and expense systems (Concur, Egencia), and access cards.

Maintain site calendar and communications to the team about visits to the site.

Site Operations and Facilities Collaboration

Conduct routine site walk-throughs to ensure cleanliness, readiness, and presentation consistency.

Partner with Facilities, IT, and Safety to resolve service needs promptly.

Support initiatives that promote safety, sustainability, inclusion, and team engagement.

Continuous Improvement and Innovation

Collect visitor and employee feedback to identify and prioritize improvement opportunities.

Proactively explore and improve local offerings to enhance guest experience-food service, lodging, communications, and local services.

Maintain up-to-date guides, contact lists, and informational materials for both employees and guests.

Collaborate with site leadership to implement processes that enhance the quality, warmth, and efficiency of customer interactions

Skills, Experience, and Education

Education / Experience

High School graduate

3 years in office coordination, hospitality, or administrative support roles preferred.

Experience in a creative or technical environment is a plus.

Functional Skills

Strong organizational skills and attention to detail.

Excellent interpersonal communication and customer service mindset.

Proactive and resourceful approach to problem-solving.

Proficiency in Microsoft Office 365 and experience with Chili (SRM), ADP, Concur, and Egencia preferred.

Ability to manage multiple priorities and adapt to changing site needs

At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives.
You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.Diversity of perspectives fuels innovation and fosters deeper connections with our employees, customers, and partners. At Givaudan, we are dedicated to cultivating an inclusive environment where every individual's voice is valued and has the power to shape our world. Join us in making a difference together.