Clubs Events Officer

Introduction

About The Role

Shape the student experience at UNSW! Work alongside a team of full-time and student staff to engage and develop the students of UNSW by supporting over 400 student-run Clubs.

If youre looking to gain entry-level experience in assisting with events from conception to completion all while enlivening the student experience (And having fun!) this is the place for you!

Who Are We

Arc is UNSWs student organisation. We know that the best parts of going to uni is all the stuff you do outside the classroom and we pride ourselves on making that experience awesome. We do that through a huge range of opportunities and services available to students online and in-person.

Working at Arc youll join a welcoming team of full of like-minded students who believe in listening to students working together and having fun between hard work. Work perks include professional development opportunities the occasional work cake party tickets to the Arc Annual Dinner and more. But probably the best thing youll get out of working here are some friendships youll never forget.

Imposter Syndrome disclaimer:

If youre reading this thinking no way can I do this I have no experience you should know that some of the best Clubs Officers at Arc applied when they had no experience. We took them on because we believe in giving people their first chance and because they showed they had a willingness to learn problem solve and try new things. You could be that person too.

Responsibilities

Together the Clubs Team support and engage Arc-affiliated Clubs through a variety of different avenues throughout the year. Responsibilities include:

• Attend to tasks and enquiries during scheduled shifts either in the Clubs Space or remotely as directed;
• Assist with event management tasks including:
  • Assisting with department events and activities including O-Week Discovery Fest International Markets and the Club Awards Dinner.
  • Assist in the running and coordination of ongoing events such as Clubs Takeover and Games Galore.
  • Assist in organising events by coordinating logistics ensuring smooth setups and facilitating event execution.
  • Assist in departmental engagement at events activities and club executive consults.
  • Utilise organisational skills to manage spreadsheets and maintain event-related documentation.
  • Participate in and help run training sessions for clubs and student staff on events and risk management
  • Assist in evaluating existing Arc-run club events and activities and contribute ideas for new offerings based on student and club feedback
  • Respond to student inquiries and emails promptly providing helpful information and assistance.
  • Attending and provide support to Club administration tasks such as Clubs Reaffiliation as directed

Please refer to thePosition Descriptionfor a list of key tasks & accountabilities.

Skills & Experience

Were looking for students with experience with Arc-affiliated Clubs that want to have a role in facilitating and supporting the engagement of all Clubs with students on campus.

You must also have relevant experience that demonstrates your ability to carry out the responsibilities of the role including:

Essential:

• Excellent oral and written communication skills including the ability to positively engage with many different types of people especially with UNSW students with an awareness of cultural diversity.
• Previous experience with event planning and strong organisational skills
• Provide a high level of customer service to students clubs and other relevant stakeholders

Desirable:

• A strong understanding of the UNSW student demographic what they want and how to reach them
• High attention to detail with proven organisational and administration skills and the ability to manage time effectively and meet deadlines.
• Experience with social media such as Facebook and Discord and basic awareness of social media analytics.

Please refer to thePosition Description for specific selection criteria.

You must be a current UNSW student to apply.

What We Can Offer You

• A casual hourly rate of $35.68/hr super
• Average hours per week: 8-12 during term varies during holidays and assessment periods.
• Flexible hours to suit your Uni timetable
• Start Date: January 2027
• A fun fast and driven environment with lots of potential for learning and growth
• Easybeat Mario Kart opponents
• Convenient and central office location on UNSWs Kensington Campus. Some work may be completed remotely as directed

Applications close 11:59pm 4 th November 2026 . If you would like to apply submit the following:

1. Your resume
2. A cover letter telling us about yourself and which address the following questions:
   • Why do you want to work for Arc
   • What previous or current experience do you have with Arcs affiliated clubs or volunteering programs
   • What is your experience with administration events and/or wellbeing initiatives
   • Include within your interview availabilities. Interviews are scheduled to take place between 9 th November 2026 18 th November 2026. Interviews can be conducted online if this is required.
   • Are you expecting to be able to continue in this role until the end of T3 2027 We are looking for students who foresee wanting to continue in this role for at least 12 months.

Note: Applications that do not include a cover letter or answers to the questions above will not be considered.

Questions

For further information please contact Arc HR by email at .

Required Experience:

Unclear Seniority