Office Manager / Executive Assistant

Job Description

Job Description

Office Manager/Executive Assistant

Pennswood Village, a Senior Living Community located in Newtown, PA, Bucks County,  is seeking an experienced Office Manager / Executive Assistant to support our Executive Team and oversee the day-to-day operations of the Administration Office.  This position is 100% on-site.

This administrative role for someone who enjoys working in a fast-paced, collaborative environment and has a proven ability to manage executive priorities, coordinate schedules and meetings, supervise staff, and maintain the highest level of confidentiality.

Schedule

Full-time

Monday through Friday

Daytime Hours

Benefits

Pennswood Village offers a comprehensive benefits package, including medical, dental, vision, paid time off, retirement plan, employer-paid life insurance, employee assistance program, and more.

What You'll Do

• Support the CEO and Executive Team with calendars, meetings, and special projects.
• Manage the daily operations of the Administration Office.
• Supervise and support the Administration Associate.
• Coordinate Board of Directors and committee meetings.
• Oversee meeting room scheduling and meeting logistics across the organization.
• Prepare and proofread reports, presentations, correspondence, and publications.
• Maintain confidential corporate records and organizational policies.
• Support resident communication platforms and assist residents, visitors, Board members, and staff.
• Coordinate organizational events and community partnership activities.

What We're Looking For

• 10+ years of administrative, executive support, or office management experience.
• Supervisory experience preferred.
• Strong Microsoft Office skills.
• Exceptional organization, communication, and proofreading skills.
• Ability to prioritize multiple projects while maintaining accuracy and confidentiality.
• Professional judgment and a customer-service mindset.

If you're an experienced administrative professional looking for a position with variety, responsibility, and the opportunity to make a difference, we'd love to hear from you.