Accounting & HR Administrator

Job Description

Job Description

We are looking for an Accounting & HR Administrator to support both financial operations and employee administration for a growing organization in Virginia. This position blends day-to-day accounting work with human resources coordination, making it ideal for someone who is organized, analytical, and comfortable handling multiple priorities. The role is well suited for someone who is detail oriented and values accuracy, compliance, and strong internal support across both business functions.

Responsibilities:
• Oversee daily accounts payable and accounts receivable activities, ensuring transactions are recorded accurately and processed on time.
• Prepare customer invoices, follow up on outstanding payments, and reconcile account balances to maintain healthy cash flow.
• Administer sales tax reporting and remittance activities in accordance with applicable state and local requirements.
• Assist with payroll administration, including review support, reconciliation tasks, and related reporting.
• Contribute to month-end close by posting journal entries, tracking accruals, and reconciling general ledger accounts.
• Maintain organized financial records, expense documentation, and budget tracking materials to support accurate reporting.
• Coordinate employee and contractor onboarding and offboarding, including required documentation and process completion.
• Maintain personnel records, benefits information, policy documentation, and other HR files with a high level of confidentiality.
• Support performance review activities, employee engagement efforts, and compliance with employment regulations and internal standards.• Bachelor’s degree in Accounting, Finance, Human Resources, or a related discipline, or equivalent relevant experience.
• At least 3 years of experience in accounting support or a similar finance-focused administrative role.
• Working knowledge of accounts payable, accounts receivable, journal entries, and general ledger reconciliation.
• Experience handling sales tax or other corporate tax-related processes in a business environment.
• Proficiency with accounting software, with QuickBooks experience strongly preferred.
• Advanced Microsoft Excel skills, including the ability to manage and analyze financial data efficiently.
• Strong organizational, problem-solving, and communication skills with the ability to manage confidential information responsibly.
• Ability to work effectively in a fast-paced setting while balancing accounting and HR-related responsibilities.