Senior Administrative and Business Operations Coordinator

The Senior Administrative and Business Operations Coordinator provides administrative support and operational coordination across key business functions. This role is responsible for coordinating meetings and follow-up activities, maintaining critical business documentation, tracking projects and action items, and helping ensure the timely execution of business priorities.

The position serves as a central coordination resource to improve visibility, accountability, and efficiency across the organization while supporting collaboration across multiple locations and teams. This is an on-site position based at the Westfield, NJ location and requires attendance in the office five days per week.

Key Responsibilities

• Provide administrative and coordination support to business leaders and key business functions
• Coordinate meetings, schedules, travel itineraries, and expense reporting
• Capture meeting notes, track action items, and follow up on commitments and deadlines
• Maintain project trackers and provide visibility into priorities, timelines, and progress
• Organize and manage critical business documents, contracts, and approvals
• Support cross-functional initiatives through coordination, communication, and status tracking
• Monitor compliance-related requirements, certifications, and renewal schedules
• Maintain organized systems and processes that improve efficiency and information accessibility

Qualifications

• 5+ years of experience in administrative support, business operations or project coordination
• Experience supporting multiple leaders and managing competing priorities
• Strong organizational, communication, and follow-through skills
• Ability to coordinate across teams and build effective working relationships
• High level of professionalism, discretion, and attention to detail
• Proficiency with Microsoft 365 applications, including Outlook, Teams, SharePoint, Excel, and PowerPoint
• Experience with AI productivity tools is a plus
• Ability and willingness to travel to company locations as needed, including some overnight travel

Preferred Attributes

• Highly organized and detail-oriented
• Proactive and self-directed
• Comfortable working in a fast-paced environment with changing priorities
• Resourceful, dependable, and solutions-oriented
• Strong ability to drive follow-through and keep projects moving forward

Compensation

Base Salary: $80,000 - $90.000

Compensation will be based on experience, skills, and qualifications.