Document Controls Specialist

Position Title: Document Controls SpecialistLocation: West Palm Beach, FloridaSalary Range: $75,000 - $110,000Job Type: Full-TimeWork Hours: Monday through Friday, 8:30 AM to 5:30 PMPosition OverviewAs a vital member of our Program Controls and Technology team, the Document Controls Specialist plays a crucial role in ensuring the successful execution of our projects. This highly skilled and detail-oriented professional will support the program by managing engineering and construction documentation in accordance with County standards, regulatory requirements, and public-sector recordkeeping practices. The role is hands-on and execution-focused, providing day-to-day document control support under the direction of project controls, engineering, or program management leadership. Collaboration with owners, project managers, engineers, construction managers, and other stakeholders is essential, enabling effective management, organization, and accessibility of all project documents. The Specialist will deliver accurate, actionable documentation insights to ensure compliance, transparency, and seamless project delivery.Responsibilities:Manage the intake, logging, tracking, distribution, and filing of engineering and construction documents across multiple capital projectsMaintain document control logs for engineering design submittals, revisions, plan review cycles, and County commentsTrack construction-phase records, including RFIs, shop drawings, submittals, permits, inspection reports, and correspondenceCoordinate document workflows between County staff, consulting engineers, contractors, inspectors, and reviewersPerform quality control checks to ensure documents meet naming conventions, version control, metadata requirements, and County standardsSupport management of record drawings (as-builts), including review of CAD file submissions, scanned plans, and final signed and sealed documentsAssemble and verify project closeout documentation packages in accordance with the Clients and Florida public utility requirementsMaintain organized electronic and hard-copy project files to support audits, public records requests, and regulatory complianceAssist with the retrieval of historical project records and respond to internal and external document requestsFollow established procedures for document retention, security, and confidentialityPerform additional project controls-related duties as required.Required Skills and Experience:Associate or Bachelor’s degree in Engineering Technology, Construction Management, Information Management, or a related field, or equivalent work experienceThree to seven years of hands-on document control experience supporting engineering or construction projectsDirect experience managing engineering drawings, specifications, technical submittals, and construction documentationFamiliarity with formal review cycles, revision control, and approval workflowsStrong attention to detail, organization, and accuracyAbility to coordinate with multiple stakeholders in a structured, compliance-driven environmentEffective written and verbal communication skillsTechnical Skills:Document management systems used in engineering and construction environments (examples may include SharePoint, ProjectWise, eBuilder, Unifier, Procore, or similar platforms)Engineering drawings and specifications, including plan sets, revisions, and markupsRecord drawings and as-builts, including coordination of CAD (AutoCAD) files and final scanned deliverablesMicrosoft Office Suite (Word, Excel, Outlook, and SharePoint)PDF management and markup tools (Bluebeam or Adobe Acrobat)Electronic filing systems, document logs, and version control practicesSoft Skills:Strong interpersonal and communication skills to interact effectively with stakeholders.Excellent organizational abilities to manage multiple tasks and deadlines.Self-motivated, with the ability to work independently and take initiativePreferred Qualifications:Experience supporting water, wastewater, reclaimed water, or other utility infrastructure projectsExperience working in a county, municipal, or other public-sector environmentKnowledge of Florida public records requirements and audit practicesFamiliarity with engineering design and construction closeout processesCompany OverviewCES Consultants, Inc. is a fast-growing, civil infrastructure engineering, program management, construction management, and program controls and technology firm with offices in Miami, Broward, West Palm Beach, Orlando, Tampa, and Jacksonville, Florida, the DC Metro area, New York City, and New Jersey.At CES, we work as a team to deliver exceptional service and build lasting relationships with our employees and clients. We are looking for the right professionals to join us on our mission to provide cutting-edge, sustainable innovations that build resilient communities through smart solutions. Being part of our culture means:Thriving on challenges and the effort needed to solve them.Working with people who are positive, adaptable, and growth minded.Delivering quality work for our clients and investing in their success.Supporting fellow teammates by work sharing and collaboratingCompany Benefits:We offer a competitive salary and comprehensive benefits package to qualified candidates. The employee compensation package includes Employer premium cost share contributions to all employees and their families. The benefit healthcare coverage package includes medical, dental, and vision, 401k with company contributions, Personal Time Off (PTO), and 100% company-paid Life Insurance and Short-Term Disability. Additional Voluntary benefits include Long-Term Disability, Voluntary Life Insurance for employee/spouse/child(ren), and the opportunity to enroll in Health Flex Spending.Equal Opportunity EmployerCES is proud to be an equal opportunity workplace and an affirmative-action employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law or regulations in the locations where we work. #J-18808-Ljbffr