Senior AP Specialist

Senior Accounts Payable Specialist

Catholic Charities of the Archdiocese of Chicago partners with mission-driven people and organizations across Cook and Lake counties to witness a message of mercy and hope to a world in need by improving lives and nourishing spirits; strengthening and empowering people, families, and communities; and committing to being present to our times through the eyes of faith.

Role Overview The Senior Accounts Payable Specialist provides operational support to the Accounts Payable Manager by handling data entry, invoice verification, compliance tasks, discrepancy resolution, reporting, and serving as a backup for payment processing to ensure accurate and compliant financial operations.

Job Responsibilities

• Supports the Accounts Payable Manager in carrying out the daily operations of the Accounts Payable Department. Serves as a backup to the Accounts Payable Manager for payment processing
• Completes accurate data entry, verifies invoices and expense reports to ensure compliance with all regulatory and organizational requirements, troubleshoots system errors, and assists with system administration tasks
• Partners with stakeholders to research and resolve discrepancies and exceptions to ensure accurate and complete accounting records, consulting with his/her supervisory chain as needed
• Maintains up-to-date knowledge on compliance requirements and handles a wide array of administrative tasks to ensure compliance with regulatory bodies and organization/programmatic requirements. Prepares routine and ad-hoc reports as needed.

PLEASE NOTE: Essential functions include all other duties and responsibilities as assigned.

• Kneel and move from sitting, bending, kneeling, or standing multiple times a day
• Climb up and down up to 3 flights of stairs at a time
• Lift, push, and pull up to 25 lbs

Other Requirements: Comply with program and/or requirements related to:

• Background check

Education and Experience Requirements: Minimum

• Associate's Degree (AA) in a related field of study and 2-3 years of relevant experience
• Invoice-to-pay cycle, vendor relations, month-end and 1099 reporting

Preferred

• Bachelor's Degree in Arts/Sciences (BA/BS) in a related field of study and 3-5 years of relevant experience
• Invoice-to-pay cycle, vendor relations, month-end and 1099 reporting