Document Control Specialist

Responsibilities

Kforce has a client that is seeking a Document Control Specialist in Saint Louis, MO.Summary:The Document Control Specialist is responsible for managing, organizing, tracking, and maintaining project documents and records to ensure accuracy, compliance, accessibility, and version control. This role serves as the central point of coordination for document management processes across departments, ensuring that all controlled documents are properly reviewed, approved, distributed, stored, and retained according to company policies and regulatory requirements.Responsibilities:Document Management:

• Maintain and administer the project's document control system
• Create, organize, file, archive, and retrieve electronic and hard-copy documents
• Ensure all documents are properly categorized, indexed, and stored according to company standards
• Monitor document workflows and ensure timely review, approval, and distribution
• Manage document revisions and maintain version control to ensure only current documents are in circulation
• Track document status and provide updates to stakeholders as needed

Records Retention & Compliance:

• Maintain document retention schedules and ensure compliance with company policies and regulatory requirements
• Archive obsolete documents while preserving required historical records
• Ensure confidentiality and security of sensitive company information

Process Improvement:

• Identify opportunities to improve document management processes and workflows
• Develop and maintain document control procedures, work instructions, and templates
• Assist with implementation and optimization of document management software and systems
• Train employees on document control procedures and best practices

Skills

• High School diploma or GED required; Associate's degree in Business Administration, Project Management, Information Management, or a related field preferred
• Minimum of 2 years of experience in document control, records management, project administration, or a related administrative role
• Experience managing large volumes of documentation with a high degree of accuracy
• Excellent organizational and time management skills
• Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint
• Strong written and verbal communication skills
• Strong attention to detail and commitment to accuracy
• Ability to maintain confidentiality and handle sensitive information

Preferred Experience:

• Experience in manufacturing, engineering, construction, mining, industrial operations, or project-based environments
• Experience with electronic document management systems (EDMS)
• Experience with ERP systems such as NetSuite
• Experience with supporting multi-site operations
• Familiarity with ISO standards and quality management systems
• Knowledge of records retention requirements and compliance standards

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."