Grants and Contracts Specialist

Grants And Contracts Specialist

The Research Administrator/Grants and Contracts Specialist is a cooperative individual contributor responsible for managing and coordinating post-award activities for sponsored projects within the College of Education. The position provides operational, financial, and administrative support related to award management, appointments, transactions, reporting, and compliance, while serving as a key liaison among principal investigators, departments, COERA colleagues, and central university offices. Working collaboratively within the COERA Post-Award team, this role shares responsibility for supporting the College's sponsored research portfolio through a defined constituency assignment alongside a peer Research Administrator/Grants and Contracts Specialist. The position promotes accurate financial stewardship, effective communication, customer-focused service, and the timely execution of post-award processes to ensure compliance and support the success of the College's research enterprise.

Responsibilities include:

• Administrative functions such as central email inbox coordination, workflow information dissemination, and electronic file record organization.
• Award reporting involving financial data for sponsor requested financial reports.
• Post-award activities including budget transfers, subaward invoice processing, and project guidance.
• Transactions oversight and appointment coordination.
• Other duties such as cross-training, regulation updates, and attendance at team meetings and conferences.

Required qualifications include:

• Bachelor's degree and at least three years of experience in research administration or documented professional exposure.
• Strong problem-solving skills, high level of organizational skills, and attentiveness to detail.
• Ability to work independently and/or in a team environment.
• Ability to manage deadlines on a daily basis.
• Proficient use of MS Office Suite, including Excel, Word, and Outlook; and Adobe Professional, along with the ability to navigate various online portals and systems.

Preferred qualifications include:

• More than the required amount of experience.
• Experience with the UT DEFINE accounting system, FRMS, and Workday.
• Knowledge of university structure, policies, rules, and procedures.
• Familiarity with UT Austin central administrative offices including Office of Sponsored Projects, Accounts Payable, Travel, etc.

Salary range is $60,000+ depending on qualifications.

Working conditions include a typical office environment and repetitive use of a keyboard workstation. The work shift is flexible between the hours of 7am - 6pm and this position is eligible for full-remote work with limited on-location days throughout the year.

Required materials include a resume/CV, three work references with their contact information; at least one reference should be from a supervisor, and a letter of interest.