Office Manager-95551001

Job Description

Job Description

JOB SUMMARY:

The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

ESSENTIAL JOB FUNCTIONS:

1. Oversee and support all administrative duties in the office.
2. Ensure the office is organized, fully stocked, and maintained.
3. Establish standards and procedures for office operations.
4. Organize office operations and procedures.
5. Monitor and record long-distance phone calls.
6. Control correspondences.
7. Review and assure approval of purchase orders for supply requisitions.
8. Liaise with other agencies, organizations and groups as appropriate and directed.
9. Maintain office equipment, inventory, and order new materials and supplies as needed
10. Design filing systems and ensure filing systems are maintained up to date.
11. Define procedures for record retention and ensure protection, and security of file, records, etc.
12. Transfer and dispose records according to retention schedules and policies.
13. Enter all unit repairs in the system, coordination, and follow ups.
14. Order program furniture for units, household supplies, and all client aspects, etc.
15. Verify receipt of supplies, enter Pos, check request and procurement aspects.
16. Ensure PNA checks, rental collection fees, etc.
17. Ensure technology in the office is up-to-standard, maintenance of the space cleaning, office supply organization.
18. Complies and promotes compliance with all applicable laws, regulations and agency policies helping to strengthen and maintain an ethical organizational culture.
19. Perform other related duties as required.

ESSENTIAL KNOWLEDGE SKILLS AND ABILITIES:

• Committed to active promotion of ICL values and goals.
• Knowledge of office administration policies and procedures.
• Effective staff management skills: Planning, scheduling, assigning and directing of work; appraising performance; rewarding and disciplining; and addressing complaints and resolving problems.; selecting, training and developing employees; directing employees toward desired objectives; delegating, motivating, and controlling the essential work functions (e.g. developing performance standards, measuring results, taking corrective action)
• Ability to maintain a high level of accuracy in preparing and entering information.
• Excellent interpersonal skills.
• Team building skills.
• Analytical and problem-solving skills.
• Decision making skills.
• Effective verbal and listening communications skills.
• Attention to detail and high level of accuracy.
• Very effective organizational skills.
• Effective written communications skills.
• Computer skills include the spreadsheet and word-processing, programs, and e-mail.
• Stress management skills
• Time management skills

QUALIFICATIONS AND EXPERIENCE:

High School diploma or GED plus at least three years of clerical, administrative or secretarial experience, (graduation from secretarial school). BA preferred. Related college credits or comparable training program can substitute for a portion of the experience requirement). Proficient in all Microsoft Office programs.