Office Manager

Job Description

Job Description

We are looking for an organized Office Manager to support daily administrative operations for a financial services environment. This long-term contract position is ideal for someone who can keep the office running efficiently while providing dependable front-desk and administrative support. The role combines office coordination, supply management, and basic accounts payable responsibilities to help maintain a productive workplace.

Responsibilities:
• Oversee day-to-day office activities to ensure an orderly, efficient, and detail-oriented work environment.
• Coordinate purchasing for office materials and replenish supplies before inventory runs low.
• Track and maintain stock levels for administrative and workplace essentials across the office.
• Support accounts payable tasks by organizing invoices, preparing documentation, and assisting with payment processing activities.
• Serve as the first point of contact for visitors, calls, and general front-desk inquiries in a courteous and attentive manner.
• Manage administrative records, routine correspondence, and general office documentation with accuracy and discretion.
• Work with internal teams and external vendors to address office-related needs and maintain smooth operations.• Prior experience in office administration, office coordination, or office management roles.
• Ability to manage supply ordering, inventory tracking, and general workplace organization.
• Working knowledge of accounts payable processes and invoice handling.
• Strong communication skills with the ability to assist visitors, staff, and vendors effectively.
• Strong organizational skills and attention to detail in a fast-paced office setting.
• Proficiency with standard office software and routine administrative tools.
• Ability to manage multiple priorities independently while maintaining a high level of accuracy.