Legal Administrative Assistant/Legal Secretary/paralegal

Job Description

Job Description

An established San Diego AV rated law firm is actively searching for an experienced Legal Administrative Assistant/Legal Secretary/paralegal (5+ years’ of litigation experience preferred) to join our team in our downtown office . Our Legal Administrative Assistants play a vital role on our case teams and are respected for their ideas and contributions. This position will be in-office every weekday. Remote work is not possible for this position.

Position Responsibilities  

In this position, you will assist attorneys and law clerks in the organization with documents and workflow necessary for the smooth running of the firm. 

• Preparing and proofing legal documents, correspondence, pleadings and discovery
• Preparing and filing pleadings, CMC Statements, and proofs of service independently with little supervision
• Preparing and serving discovery requests and responses
• Filing documents in state and federal courts
• Preparing, organizing, and maintaining client files and case lists
• Answering telephone calls, arranging consultations with prospective clients and intaking clients
• Preparing binders for attorneys and judges and other assistance with trial preparation
• Creating and saving documents and emails to a document management system Share Point and Everlaw in accordance with firm policy
• Calendaring legal due dates and deadlines in Outlook
• Maintaining attorneys’ calendars, scheduling meetings, court dates and appearances and other calendar commitments
• Arranging Depositions, including remote depositions through Zoom, and preparing notices for the depositions
• Making travel arrangements and processing expense reports
• Maintaining the office – keeping supplies and other office upkeep obligations
• Processing monthly client billings and disbursements
• Providing support to multiple timekeepers
• Supporting overall firm administrative needs by assisting team members where needed

Job Requirements

Our ideal candidate will have at least three years of litigation experience, a strong work ethic and the ability to work well under pressure and against tight deadlines. You must also be proficient in Microsoft 365 (Word and Outlook), possess excellent attention to detail and have the ability to multi-task. Your confidence and communication skills will help you develop relationships of trust with members of our team. 

Qualifications :

• Excellent written and oral communication skills
• Exceptional organizational skills 
• Exceptional computer skills, including proficiency with software programs such as Microsoft Word, PowerPoint, Excel, Adobe Acrobat, Outlooks, Teams, Everlaw, etc.
• Strong understanding California Civil litigation, including court rules and procedures with ability to obtain documents from online court directories
• Ability to work overtime when the need arises
• Heavy computer use
• Ability to multi-task and prioritize assignments

Education and Experience:

• Minimum of 3 years of litigation experience  required
• Civil Litigation experience  required
• Demonstrated employment stability

Benefits :

We offer competitive compensation, medical benefits, 401K with firm match. We provide parking or other transportation costs to the office, as needed. Our firm is passionate about our clients and each other, seeking opportunities for achieving a high level of success while also working in an enjoyable environment. This position is in-office and downtown San Diego.