Sr. Accounts Payable Specialist

Job Description

Job Description

JOB DESCRIPTION:

This position is responsible for overseeing the Accounts Payable function for the Company and its subsidiaries.  It is ultimately accountable for the effective operation of the Accounts Payable process, including oversight of workflows, internal controls, and vendor relationships. The role ensures that all vendor payments are processed accurately, timely, and efficiently. It is responsible for maintaining designated general ledger accounts and supporting records related to financial transactions, ensuring the accuracy and integrity of financial information reported in the Company's financial statements. The incumbent will support month-end and year-end close activities, reconcile accounts, and assist in identifying and implementing process improvements to enhance the efficiency and effectiveness of the Accounts Payable function. The Senior Accounts Payable Specialist also provides guidance, training, and mentorship to Accounts Payable staff and serves as a key resource for issue resolution, process improvements, and the consistent application of Accounts Payable policies and procedures.

DUTIES & RESPONSIBILITIES:

• Review and enter invoices for approval following company policies and procedures
• Prepare and record monthly accruals for vendor invoices to ensure expenses are recognized in the appropriate accounting period
• Set up new vendors, reviewing information for accuracy, completeness, and following company policies.
• Process payments following standard schedules and procedures
• Prepare prepaid schedules
• Verify employee expense reports for accuracy and supporting documentation prior to payment processing
• Coordinate and process lease-related payments to ensure compliance with payment terms and due dates
• Resolve variances affecting the reconciliation of the accounts payable general ledger account
• Ensure Accounts Payable invoice files and accounting folders are accurately maintained, organized, and readily accessible for audit and reporting purposes
• Perform other duties as assigned by the Senior Accounting Manager

MINIMUM QUALIFICATIONS:

• Associate’s degree in accounting, business or equivalent
• Minimum of three years’ experience in hands-on accounting or bookkeeping role
• Experience in a leading role
• Intermediate Excel skills, Teams, and MS Office Suite
• Timely and accurate expense management
• Results and detail oriented