Administrative Assistant

Executive Administrative Assistant

BAZCO is seeking a talented, ambitious, and dynamic Executive Administrative Assistant to join our team. This individual will provide comprehensive administrative support to executives and various teams, ensuring smooth day-to-day operations. As the first point of contact for visitors, the ideal candidate will be professional, tech-savvy, adaptable, and ready to take on additional responsibilities in a fast-paced environment.

Key Responsibilities:

• Serve as the first point of contact for visitors; greet, screen, and assist guests with professionalism.
• Receive and direct phone calls; relay messages accurately and confidentially.
• Maintain the highest level of customer care while demonstrating a friendly and cooperative attitude.
• Manage executive requests and provide administrative support for billing, projects, and other processes.
• Assist with driver efficiency reporting and payroll.
• Assist with vendor invoice processing, scanning, e-filing.
• Process purchase orders, and billing.
• Support processing of returns.
• Maintain office supplies and inventory; place orders in alignment with company policy.
• Act as backup for team members during absences.
• Order catering for various meetings or team lunches.
• Coordinate company event planning and assist with special projects as requested.
• Partner with HR to maintain office policies as necessary.
• Oversee maintenance of kitchen and common areas, mailing, shipping, supplies, and equipment.
• Perform other related duties and take on additional responsibilities as assigned by management.

Qualifications:

• 13 years of related experience or equivalent.
• Strong communication and organizational skills.
• Proven ability to multi-task and prioritize in a fast-paced environment.
• Excellent customer service and professional phone etiquette.
• Proficient in Microsoft Office Suite and comfortable learning new technologies.
• Strong time management skills and ability to handle confidential information with maturity.
• Ability to remain calm and professional under pressure.