Administrative Assistant

Exempt Administrative Assistant IV - TreasurerReports To: TreasurerEmployment Status: Full-timeTerms of Employment: 260 daysFLSA Status: Non-ExemptQualifications:High school diploma required; Bachelor's Degree in Accounting (preferred)Minimum of three years' service in an Ohio public school district Treasurer's Office or equivalentExperience in processing accounts payable in Ohio public school districts (preferred)Knowledgeable of department practicesAbility to be self-motivated with an attention to detailAbility to multitask with ease and professionalism while meeting critical deadlinesAbility to keep employee, student, and client matters strictly confidentialFlexibility in meeting new assignments, multiple time demands, and a variety of unexpected circumstancesProficient in Excel, Word, 10-key, and State of Ohio accounting softwareDefinition:To assist the Treasurer's Office team in the day-to-day operations of the Treasurer's OfficeEssential Functions:Work collaboratively to carry out the functions of the Treasurer's OfficeAttend and moderate Board of Education meetingsPrepare minutes of Board of Education meetings and Board Committee meetings for the approval of the Treasurer and the Board of EducationSubmit monthly reports and other Treasurer's items to the Board agendaMaintain Board of Education Member attendance records and submit semi-annual payrollWork with District's third party administrator to maintain Workers' Compensation claim files, secure approval/denial of claims, and file annual reporting to the Bureau of Workers' Compensation (BWC)Prepare and submit the Workers' Compensation Self-Insurance application to the Bureau of Workers' CompensationPrepare and submit the Workers' Compensation excess insurance applicationMaintain injured worker data in the District's system for reporting to District's third party workers compensation administrator and to the State of Ohio Public Employee Risk Reduction Program (PERRP)Perform accounts payable functions for State and Federal Program Funds as well as the Food Service FundProcess payments of verified purchase orders and verify vendorsGenerate refund warrants for return of funds to payersPost appropriations, revenue, transfers and receipts for State, Federal and Food Service FundsProcess project cash requests for Federal Programs in the Ohio Department of Education Comprehensive Continuous Improvement Plan (CCIP)Maintain fixed asset data in the EIS system distribute tags, add, dispose and transfer itemsPrepare and distribute inventory reports and materials for verification and update the inventorySubmit fixed asset financial information to the Ohio Department of Education and for Generally Accepted Accounting Principles (GAAP) reportingAssist audit team, as neededMaintain a listing of records for the Treasurer's Office to identify records for disposalSubmit district required forms to the Ohio History Connection for approval of disposal of recordsCoordinate district-wide pick-up and destruction of recordsPrepare daily deposits for the Treasurer's OfficeMaintain an adequate supply inventoryHandle information inquiries from district employees regarding a wide variety of issuesAssist other members in the Treasurer's Office as neededPerform other duties as may be assignedAdditional Working Conditions:Duties are primarily performed in a standard office environment with frequent computer use and prolonged sittingOccasional travel between district buildings may be requiredAbility to occasionally lift and carry up to 50 poundsForest Hills Board Policy 4122 - Nondiscrimination and Equal Employment Opportunity: The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.