Administrative Assistant, Marketing Operations

Marketing Operations Proposal Administrator The Marketing Operations team partners with consultants across NEPC to respond to requests for proposals (RFPs) generated through new business opportunities. The Proposal Administrator supports the RFP team by managing administrative tasks throughout the proposal process, helping ensure each submission moves smoothly from initial request to final delivery. Job Summary: Enter and maintain new business opportunities in Backstop, NEPC's CRM system. Maintain the marketing sample library, including anonymizing materials to prepare them for distribution to prospects. Update PowerPoint slides on a quarterly basis, including representative client lists. Serve as the first point of contact for coordinating new business presentations. Serve as the first point of contact for ad hoc requests related to biographies and presentation slides. Obtain and maintain access to external portals, including managing passwords through NEPC's password management system. Prepare monthly team leader update emails. Prepare quarterly consultant update emails. Compile various monthly reports, including the pipeline report and marketing updates for NEPC's internal newsletter. Coordinate print instructions for proposals requiring physical copies. Perform other administrative tasks as needed. Job Requirements: Bachelor's degree is required. Zero to three years of professional experience; prior internship or administrative experience is a plus. Strong attention to detail and organizational skills. Comfortable managing multiple tasks and deadlines in a fast-paced environment. Proficiency in Microsoft Word, Excel, and PowerPoint. Interest in financial services is a plus, though not required. Strong written and verbal communication skills. Comfort with AI use and willingness to develop skills. Ability to work proactively on recurring requests. Compensation: The base salary for this role is $54,000 - $66,000 per year. Individual compensation is based on a variety of factors, including experience, education, certifications, location, responsibilities of the role, internal equity and alignment with market data. Company Background: NEPC, LLC is a full-service investment consulting firm based in Boston, Massachusetts. We were founded in 1986 and now have approximately 375 employees and over 400 clients. We help governments, institutions, families, and individuals preserve and grow their capital across different asset classes and market cycles. We provide a variety of consulting services such as asset allocation, performance measurement, policy formulation, investment manager research, and discretionary portfolio management. Our clients include defined benefit, defined contribution, endowments, foundations, trusts, public, corporate, Taft-Hartley, health & welfare, high net worth, insurance, and private plans. Culture is important to us here at NEPC our values include putting clients first, doing the right thing, bringing your whole self to work, building trust, embracing change, and having a "we before me" approach in our work. Advancing diversity and inclusion within our firm and industry is also a core initiative at NEPC. We are a strong advocate of promotion from within, so excellent potential exists for professional growth. We're a fun (but demanding) company with excellent working conditions, a flexible, hybrid work offering and a very supportive, team-oriented environment, and a full benefits program to support your life and well-being. NEPC is an Affirmative Action/Equal Opportunity Employer (July 2026) Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.