Administrative Coordinator

HotFoot Recruiters is hiring a Bilingual Administrative Coordinator to support fleet operations, employee housing, facilities, vendor management, expatriate employee services, and general administrative operations for a growing semiconductor construction company in Phoenix, AZ. This role is ideal for a Mandarin-English bilingual professional who is highly organized, proactive, and comfortable coordinating multiple operational priorities in a fast-paced, cross-cultural environment. Position: Bilingual Administrative Coordinator Location: Phoenix, AZ | On-Site Type: Full-Time | Direct Hire Schedule: Monday-Friday | Standard business hours, subject to operational needs Pay Range: DOE Start Date: ASAP Responsibilities Manage company fleet administration, including vehicle maintenance, registrations, insurance, driver records, safety compliance, and incident coordination. Coordinate employee housing operations, including leases, move-ins, move-outs, inspections, insurance, repairs, and vendor communication. Support expatriate employees relocating to the United States with administrative needs such as Social Security applications, banking, driver's licenses, and local onboarding. Coordinate maintenance, repairs, utilities, inspections, and vendor services for office, warehouse, housing, and jobsite facilities. Manage company equipment records, inventory, maintenance schedules, repairs, and warranties. Process vendor invoices, organize receipts, assist with account reconciliation, and prepare project-related invoices. Support daily office administration, including mail, business cards, office supplies, keys, phone systems, petty cash, and general records. Coordinate company events, meetings, team-building activities, catering, and employee programs. Maintain accurate fleet, housing, equipment, vendor, invoice, and administrative documentation. Develop and update internal procedures, workflows, checklists, and operational records. Coordinate with employees, vendors, landlords, service providers, project teams, accounting, HR, and management. Complete business errands and provide occasional transportation support, including airport pickups for employees or visitors. Perform additional administrative and operational duties as assigned. Qualifications Fluent in Mandarin Chinese and English, both written and verbal, required. 2+ years of experience in administrative coordination, office operations, general affairs, facilities, fleet administration, or related work. Bachelor's degree preferred; equivalent education and relevant experience may be considered. Valid driver's license with a satisfactory driving record required. Comfortable driving for business-related errands and employee support. Strong organization, attention to detail, communication, and follow-through skills. Able to manage multiple priorities independently in a fast-paced environment. Proficient with Microsoft Excel, Word, Outlook, and PowerPoint. Experience processing invoices, reimbursements, receipts, or vendor documentation preferred. Experience coordinating employee housing, company vehicles, facilities, or international employee relocation is a strong plus. Experience with project management, workflow, ERP, or document-management systems is a plus. Professional, dependable, and comfortable supporting employees from different cultural backgrounds. Must be authorized to work in the United States and able to work full-time on-site in Phoenix. #J-18808-Ljbffr