HVAC Purchasing Agent and Accounts Payable Specialist

Purchasing Agent & Accounts Payable Specialist

Johnstone Supply | The Huestis-Meyers Group is a locally owned and nationally backed HVAC/R distributor. On a national level Johnstone is a powerhouse with over $3B in sales, but locally has the leadership, focus, and determination to win. We have a culture Where People Win. To us that means we want to have a driven team where everyone is winning on both a personal and professional level. The more successful each team member is, the more successful the company will be.

We are looking for energetic, engaging, knowledgeable, and dedicated individuals to join our team that can help us uphold our core values to Make the Team Better, Make it Happen, and Make Their Day.

The Purchasing Agent & Accounts Payable Specialist is responsible for managing vendor relationships, sourcing materials, processing purchase orders, and supporting in accounts payable functions. This dual-role position ensures timely purchasing, accurate invoice processing, and smooth communication between internal departments and suppliers.

Key Responsibilities

Purchasing (Procurement)

• Source, evaluate, and select suppliers to meet quality, price, and delivery requirements.
• Create, issue, and track purchase orders through the full procurement cycle.
• Monitor inventory levels and coordinate replenishment with warehouse/operations teams.
• Negotiate pricing, terms, and contracts with vendors to optimize cost savings.
• Maintain supplier records, contracts, and performance evaluations.
• Ensure timely delivery of goods and resolve issues related to shipments, delays, or discrepancies.

Accounts Payable

• Receive, review, and accurately process vendor invoices in compliance with company policy.
• Match invoices to purchase orders, packing slips, and contracts.
• Resolve invoice discrepancies and communicate with vendors/department heads as needed.
• Prepare weekly or monthly payment runs (checks, ACH, or electronic payments).
• Maintain accounts payable files, reports, and reconciliations.
• Assist with month-end closing tasks and AP reporting.

Qualifications

• Associate's degree in Business, Accounting, Supply Chain, or related field (Bachelor's preferred).
• 2+ years of experience in HVAC purchasing, accounts payable, or similar roles.
• Strong understanding of procurement principles and AP procedures.
• Experience with ERP, inventory systems, or accounting software (e.g., QuickBooks, NetSuite, SAP).
• Proficient in Microsoft Office, especially Excel.
• Excellent attention to detail, organizational skills, and follow-through.
• Strong negotiation, communication, and vendor-management abilities.
• Ability to multitask, meet deadlines, and work independently in a fast-paced environment.

Benefits:

• Blue Cross Blue Shield Health Insurance (after 90 days)
• Vision, dental and other ancillary programs through Mutual of Omaha (after 90 days)
• Employer Sponsored Life Insurance ($50,000) (after 90 days)
• Employer sponsored Long Term Disability
• 6 Paid Holidays
• Up to 15 days' vacation and sick time (after 90 days)
• 401k Plan (3% 100% match, 4-5% 50% match)
• Johnstone University online training
• Johnstone University off-site training