Accounts Payable Administrator

Accounts Payable Administrator

TriMark USA is the country's largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence.

We are seeking a skilled and detail-oriented Accounts Payable Administrator to join our finance team. This person will play a key role in supporting the accurate and timely processing of invoices, maintaining vendor relationships, and ensuring compliance with payment terms. This position offers an opportunity for professional growth and development in the field of accounts payable.

Position Summary:

• The Accounts Payable Administrator reports to the AP Manager
• Located in Bedford Park, IL
• Full-Time
• In Office

Essential Functions & Responsibilities:

• Invoice Processing:
• Process and code invoices accurately, ensuring adherence to company policies and accounting standards.
• Match invoices with purchase orders and receipts to verify proper documentation.
• Vendor Management:
• Communicate with vendors to resolve inquiries, discrepancies, and payment-related issues.
• Manage vendor relationships and address payment discrepancies in a timely manner.
• Payment Processing:
• Prepare and process payments in accordance with established payment schedules and terms.
• Reconcile statements and ensure vendors are paid within agreed-upon timelines.
• Expense Reporting:
• Review and process employee expense reports, verifying receipts and adherence to company policies.
• Assist in the preparation of reports related to expenses and reimbursements.
• Recordkeeping and Documentation:
• Maintain accurate and organized records of accounts payable transactions.
• File and archive financial documents in accordance with recordkeeping policies.
• Data Analysis:
• Assist in analyzing accounts payable data to identify trends, discrepancies, and opportunities for process improvement.
• Generate reports to support decision-making and financial analysis.
• Ad Hoc Tasks:
• Collaborate with cross-functional teams on special projects and initiatives.
• Support the Accounts Payable Supervisor in achieving departmental goals.

Competencies:

• Strong understanding of accounts payable processes and procedures.
• Attention to detail and accuracy in processing financial transactions.
• Effective communication skills, both verbal and written.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Problem-solving skills and the ability to address payment discrepancies.
• Ability to work independently and collaboratively in a team environment.

Qualifications & Experience:

• 1 2 years of relevant work experience in accounts payable, or equivalent Military or practical experience.
• Proficiency in Microsoft Office applications, particularly Excel.
• Knowledge of accounting principles and familiarity with accounting software.
• Ability to successfully pass a background check post offer acceptance.

Compensation includes the posted hourly pay range. Additional compensation opportunities, including overtime pay, incentives, or bonuses, may apply where applicable. Total compensation is determined based on experience, skills, internal equity, geographic location, and other job-related factors.

TriMark's commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees. This mission is instilled in the fiber of who we are as a company, setting the standard for our industry. We are committed to promoting diversity, inclusion and belonging through sharing, education, and experiences.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to View email address on click.appcast.io.

Scam Alert: TriMark will never ask an applicant for their social security number or to make a payment related to a job application or job offer, or to pay for workplace equipment. Further, all communications with TriMark recruiters will come from an e-mail address ending in T ri M ark USA.com. If you have any concerns about the legitimacy of a job posting or recruiting contact, please contact View email address on click.appcast.io