ADMINISTRATIVE ASSISTANT 3

Req ID: 48312 Team: E33 CTNG TCH&MTLS ENG Entity: Newport News Shipbuilding US Citizenship Required for this Position: Yes Full-TimeShift: 1st Relocation: No relocation assistance available Virtual/Telework Opportunity: No - Not eligible for telework Travel Requirements: No Clearance Required: No - Clearance Not Required to Start ​Salary Range: $52,000.00 to $68,000.00 The anticipated salary range represents the estimated base pay for this role. Final compensation will be determined based on experience, qualifications, and other job-related factors, and may vary from the posted range Meet HII’s Newport News ShipbuildingWith more than 25,000 employees – including third-, fourth- and even fifth-generation shipbuilders – HII’s Newport News Shipbuilding (NNS) division is the largest industrial employer in Virginia. We’re the sole designer, builder and refueler of U.S. Navy nuclear aircraft carriers and one of two providers of U.S. Navy nuclear submarines. Our diverse and innovative team of professionals ranges from skilled trades to project managers, engineers and software developers to solution architects, technical subject matter experts, and system users. We collaborate together at the forefront of technology, manufacturing, and integration of the most powerful and survivable naval ships in the world. Want to be part of the team? Apply today! We look forward to meeting you. The Role Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation. Adminstrative assistant support is needed in E33 and SPYE. Currently, SPYE has only 1 administrative assistant (reporting to Gabe) and also overseeing a division of 465 personnel. E33 currently makes up almost 20% of SPYE and supports every submarine and carrier program at NNS and 3 offsite maintenance shipyards throughout the country. With E33 being the largest department in SPYE with 88 personnel (and additional plans for growth), another assistant is needed to help with day-to-day administrative tasking that is currently being performed by engineers, technicians, and designers. Adminstrative tasking is taking away from the engineers, technicians, and designers' primary focus in their programmatic AORs. Examples of these adminstrative tasks include: travel arrangements, expense reports, workflow updates (org chart maintenance), record coordination, qualification coordination, office services (sending/receiving mail, repro services), labor cost transfers, payroll requests, etc. Although an adminstrative assistant will be reporting to E33, the expectation would be to help the other departments within SPYE along with our current adminstrative assistant. This new assistant, along with our current assistant, will be located in B160 and B161 to work as a team for our department and division.Must Have High School/GED and 4 years of additional education and/or experienceNice to Have Experience administrative assistant will support the E33 Department Manager with the following: - Excellent organization and communication skills - verbal, written, presentations- Willingness to work in an industrial area and to report to B160-2- Experience in travel arrangements and expense reports (Chrome River/Adtrav)- Knowledge of Labor Cost Transfers, MyTime, Payroll (requests, policies, and procedures)- Proficient in Microsoft Office Applications - Excel, Outlook, Word, Power Point, Teams, Project- Arrange and coordinate meetings, schedule appointments, and maintain calendar to ensure there are no scheduling conflicts, appointments are on-time- Manage, document, and maintain the department records & budget (records coordinator)- Prepare, gather, and format information for internal and external distribution including writing memos, compiling data for reports, editing, and proofreading. Bonus Points for:- Experience in functional areas such as finance, human resources, purchasing- Experience in scheduling and coordination of multiple personnel- Understanding of Labor Resource Management, direct and indirect budget progressing, manning basis of estimates, maintain direct and indirect department’s charging codesWhy HIIWe build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. HII’s diverse workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals. Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well-being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career. Working at HII is more than a job - it’s an opportunity to build a future. We offer comprehensive benefits including: medical, prescription drug, dental and vision plan choices, on-site health centers, tele-medicine, wellness resources, employee assistance programs, savings plan options (401K), financial education and planning tools, life insurance, tuition reimbursement, employee discounts, early childhood and post-secondary education scholarships, and more. Some benefits may vary depending on your specific division or work location. Together we are working to ensure a future where everyone can be free and thrive. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law. U.S. Citizenship may be required for certain positions. Do You Need Assistance? If you need a reasonable accommodation for any part of the employment process, please send an e-mail to View email address on click.appcast.io and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address. Additionally, you may also call View phone number on click.appcast.io for assistance. Press #2 for Newport News Shipbuilding. ​