Document Controller

Job Title

Document Controller

Job Description

Structure Tone, part of the STO Building Group, is seeking an experienced Document Controller with a strong background in mission critical projects, including data centers, high-tech facilities, and other fast-paced construction environments. The Document Controller will be responsible for managing, organizing, tracking, and maintaining all project documentation throughout the project lifecycle while ensuring accuracy, compliance, and timely distribution of information to project stakeholders.

Key Responsibilities:

• Manage and maintain all project documentation, including drawings, RFIs, submittals, specifications, contracts, reports, permits, and closeout documents.
• Establish and maintain document control procedures in accordance with project and company standards.
• Process, log, distribute, and track incoming and outgoing project documentation.
• Ensure all revisions and updates are accurately recorded and distributed to the appropriate project teams.
• Coordinate with project managers, superintendents, engineers, subcontractors, clients, and consultants to ensure document accuracy and timely communication.
• Maintain electronic and hard copy filing systems for all project records.
• Monitor document workflows and ensure deadlines for submittals, RFIs, and approvals are met.
• Support quality assurance and compliance requirements for mission critical construction projects.
• Assist with project closeout documentation, turnover packages, O&M manuals, and as-built drawings.
• Generate reports and maintain logs for document tracking and project status updates.
• Ensure confidentiality and security of sensitive project information.

Experience:

• 3 to 5 years of experience in a document control related role
• Experience with large-scale commercial, industrial, or mission critical projects preferred

Skills & Competencies:

• Experience with Microsoft Office, Bluebeam, ShareFile, Dropbox, Word and Excel
• CMiC (construction management software) experience a plus
• Ability to identify and resolve problems proactively and effectively
• Strong attention to detail and organizational skills.
• Ability to work under pressure and meet deadlines.
• Understanding of design drawings

Salary:

$65,000 - $80,000

Compensation:

In addition to base pay, eligible for discretionary bonus based on company and individual performance.

Benefits:

The Company offers the following benefits for this position, subject to applicable eligibility requirements: [Medical Insurance] [Dental Insurance] [Vision Insurance] [Health Savings Account] [Healthcare Flexible Spending Account] [Dependent Care Flexible Spending Account] [401(k) retirement plan with employer match] [Life & AD&D Insurance] [Long-term Disability Insurance] [Short-term Disability Insurance] [Critical Illness Insurance] [Accident Insurance] [Hospital Indemnity Insurance] [Home & Auto Insurance] [Family Support] [Pre-tax Paid Parking/Public Transportation] [Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt] [Time Away Benefits] [8 Paid Holidays] [Group Legal] [Employee Stock Purchase Plan] [Identity Theft Protection] [Group Legal] [Pet Insurance] [Employee Assistance Program]

Disclaimer:

The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

EEO Statement:

The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Job Info

• Job Identification 53145
• Job Category Operations
• Locations Poughkeepsie, NY, United States
• Job Location State NY
• Job Location City Poughkeepsie