Administrative Aide II

Position Summary

The Division of Programs in Business (DPB) at the NYU School of Professional Studies is seeking an Administrative Aide II who will perform a wide range of clerical and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose communications on own initiative or in response to requests for information. Perform duties utilizing intermediate to advanced-level functions in Microsoft Office and Google Suites. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants. Additionally, this position involves coordination and planning of events and conferences. Duties of this position also includes occasional travel, light lifting, and evening and weekend work.

This position is currently located at our Midtown Center, 20 W. 43rd Street.

Qualifications

Required Education: High School diploma or equivalent. Required Experience: 3 years of office experience. Experience providing a high level of customer service. Preferred Experience: 2 years of office experience (with Associate's degree). 1 year of office experience (with Bachelor's degree). Required Skills, Knowledge and Abilities: Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills. Preferred Skills, Knowledge and Abilities: Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

Since 1934, the NYU School of Professional Studies (NYU SPS) has been a deeply respected institution of higher education that is grounded in applied learning. From its early years, training returning World War II veterans to fulfill the nation’s urgent need for skilled technical workers, it has evolved into a professional education powerhouse that offers 20 graduate degrees, 14 bachelor’s degrees for undergraduate students, four associate’s degrees, and a plethora of continuing education courses and credentials.

NYU SPS is a thought leader, and serves as an incubator for new ideas in industries that are constantly changing. We prepare students for in-demand jobs in fields including real estate, hospitality and tourism; global affairs; global sports management; publishing; marketing and public relations; project management; executive coaching and organizational consulting, human capital management; information technology, management and systems; translation; publishing and professional writing. NYU SPS is focused on building skills that open doors to opportunities in emerging fields and global markets. NYU SPS faculty members are leading experts in their areas of discipline, with a hands-on approach that encourages students to push beyond their limits and to break new ground.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

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Posting Number2026-15799

Posted Date2 months ago(7/6/2026 4:39 PM)

Location : LocationUS-NY-New York

Hybrid Remote Work ClassificationHybrid: 60% to 80% Onsite

DepartmentDPB-Finance and Taxation (Staff)

School/DivisionSchool of Professional Studies (CP1108)

Compensation GradeLocal 3882 - 10

UnionLocal 3882 - Union of Clerical, Administrative and Technical Staff (UCATS)

FT/PTFull-Time

CategoryGeneral Office Administration