Administrative Assistant II (Association Office)

Administrative Assistant II (Association Office)

The YMCA of Greater New York is here for all New Yorkers to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and "LEAP" career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The YMCA of Greater New York Association Office is seeking an Administrative Assistant who will provide high-level direct administrative and clerical support to the Executive Finance Team, working closely with the Executive Office Manager. In addition, they will provide indirect support to all areas of the department, including Treasury, Accounting, and Enterprise Risk Management, to support scheduling, recordkeeping, and day-to-day office needs.

This is a part-time, in-office position scheduled to work Tuesdays, Wednesdays, and Thursdays, up to six (6) hours per day.

Key Responsibilities:

• Provide administrative support to the Executive Finance Team and other senior leaders as assigned.
• Manage calendars, schedules, and coordinate meeting logistics.
• Answer phone calls and respond to emails in a timely and professional manner.
• Maintain accurate and organized electronic and paper files, including scanning, uploading, and filing documents as needed.
• Assist with processing invoices, purchase orders, and other administrative paperwork.
• Support data entry and updates for internal tracking logs, reports, mailing lists, and departmental databases.
• Support document coordination and posting to internal platforms (including Board Effect software) following established processes.
• Support the planning and implementation of special events and programs.
• Assist in the preparation and production of financial statements, applications, spreadsheets, and reports.
• Assist with incoming and outgoing mail, deliveries, and package coordination.
• Order, restock, and distribute office supplies as needed.

Desired Skills & Experience:

• Associate degree in Business Administration or related fields, or equivalent work experience preferred.
• Minimum of two (2) years of administrative or clerical support experience in a fast-paced office environment. Financial services experience is a plus.
• High-level proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Google Suite.
• Demonstrated project management skills and ability to organize and maintain accurate records, files, and documentation.
• Excellent written and verbal communication skills, with a professional and customer service approach.
• Ability to manage multiple assignments, prioritize tasks, and meet deadlines in a fast-paced environment.
• Commitment to the YMCA's mission and values.
• Must be available on Tuesdays, Wednesdays, and Thursdays. This is a part-time, in-office position scheduled to work up to six (6) hours each day.

The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual's employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. For more information, please visit our website.

If you would like to be a member of our dynamic team, please complete our online application and submit your rsum and a thoughtful cover letter that explains your interest in the role and our organization. If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.