Administrative Coordinator

Job Description

Job Description

Our Operations Recruiting Coordinator (RC) works closely with a team of recruiters in a fast-paced recruiting organization. The RC is an integral partner in managing recruiting activities and building candidate relationships; often providing candidates with their first impression of the company. This candidate will be an organizational guru, work effectively with internal and external clients and candidates, possess great communication skills, have the ability to shift gears at a moment’s notice and enjoy the challenges of helping to build a great organization of talented individuals. This is an amazing opportunity for someone looking to broaden their experience and work in a top recruiting organization.

RESPONSIBILITIES:

• Scheduling interviews and phone screens working directly with candidates and hiring managers, in some cases arranging travel for visiting candidates.

• Updating candidate records and job postings in recruiting systems and confirming new hires.

• Providing follow-up correspondence to candidates on recruiting status via phone and email.

• Tracking recruiting activities and providing candidate status in a weekly report.

• Coordinating the post-interview debrief meetings and providing debrief materials.

• Identifying opportunities for improving candidate experience and scheduling efficiency.

• Assisting in the coordination of other recruiting activities as needed.

REQUIRED SKILLS:

• 1+ years of recruiting coordinator or coordination/scheduling experience.

• Experience with MS Outlook, Word, Excel, and PowerPoint.

• Superb customer focus, attention to detail and organization skills.

• Strong oral and written communication skills.

• Ability to work in a fast paced, quickly changing environment.

Work Environment

This role is based onsite in Tempe, working four days per week on a 4x10 schedule Monday-Thursday. The environment is fast-paced and highly data-driven, with frequent use of Microsoft Office and Excel for reporting, data management, and analysis. You will collaborate with both centralized support services and field teams, as well as interact with outsourced vendors. The position involves working with sensitive HR information and requires adherence to strict confidentiality and data security practices.

This is a Contract position based out of Tempe, AZ.

The pay range for this position is $23.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Tempe,AZ.

This position is anticipated to close on Aug 19, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.