Administrative Assistant

Company Description

United Legacy is a privately-owned company specializing in real estate, lending, and alternative investments. With a strong mission to empower individuals, we provide resources and support to help clients achieve financial freedom and success in their ventures. Originally founded as TDE Capital in 2006, the company is dedicated to revolutionizing opportunities in real estate while inspiring individuals to dream big and build their desired futures. At United Legacy, collaboration and perseverance are at the core of our values, enabling us to create meaningful legacies and a brighter, more prosperous world. Join us as we expand opportunities and make a lasting impact in the lives of entrepreneurs and communities alike.

Role Description

This is a full-time on-site role for an Administrative Assistant, based in Honolulu, HI. The Administrative Assistant will handle daily clerical tasks, manage executive administrative responsibilities, and communicate effectively with internal and external stakeholders. They will also be responsible for maintaining phone etiquette, scheduling appointments, organizing records, and supporting the team to ensure seamless office operations.

Responsibilities:

• Welcome visitors
• Answer phones and field calls in a professional manner.
• Sort and distribute incoming mail and deliveries.
• Restock office and kitchen supplies.
• Assist with the planning and coordination of office events, including client meetings, office lunches and presentations.
• Manage office care services.
• Direct contact for corporate administration
• Point of contact with property management and other third party services.
• CRM data support for sales and marketing teams.
• Working with our events team to find new locations and be point of contact for vendors.
• Overseeing the setup of the event space on the day of events.
• Managing the event on the day, ensuring everything runs according to plan.
• Assist with month end accounting tasks as directed by the accounting team.
• Assist with administrative support as needed and other responsibilities from the Director of HR & Administration.

Qualifications

• Proficiency in Administrative Assistance and Clerical Skills, including organizing files, data entry, and general office management
• Experience with Executive Administrative Assistance, such as calendar management, meeting coordination, and supporting senior staff
• Strong Communication and Phone Etiquette skills, with the ability to interact professionally with team members and clients
• Highly detail-oriented and organized, with excellent time management skills
• Proficiency in office software, such as Microsoft Office Suite or equivalent tools, is preferred
• Experience in real estate or related industries is a plus
• High school diploma or equivalent; additional certifications or education in office administration is advantageous

Job Type: Full-time, in person Honolulu, HI

Pay: $25 per hr

Schedule: M F 9:00am 5:30pm, subject to change on event days