HR/Payroll Administrator

Job Description

Job Description

About the Role

We're looking for a detail-oriented professional who takes pride in accurate work, enjoys supporting employees, and thrives in a role where no two days are exactly the same.

As our HR & Payroll Administrator, you'll support employee onboarding, payroll processing, and a variety of human resources functions. You'll play an important role in helping ensure our HR and payroll processes are accurate, efficient, and responsive to employee needs.

The ideal candidate enjoys balancing a variety of responsibilities, stays organized, catches the details others may miss, and takes pride in providing exceptional service to employees and managers. You'll be successful in this role if you're comfortable managing multiple priorities, handling confidential information with discretion, and building strong working relationships across the organization.

What You'll Do

Human Resources Administration

• Coordinate new hire onboarding activities and ensure required documentation is completed.
• Enter and maintain employee information within HR, payroll, benefits, and related systems.
• Process employee status changes, transfers, promotions, compensation changes, and terminations.
• Maintain employee personnel records and electronic files.
• Assist employees with HR and payroll related questions.
• Support benefit enrollments, qualifying life events, and open enrollment activities.
• Assist with employment verifications, audits, reporting, and compliance-related activities.
• Provide administrative support for HR projects, training programs, and department initiatives.
• Perform other payroll and HR duties as assigned.

Payroll Administration

• Process weekly and semi-monthly payrolls accurately and on time.
• Review and audit timecards, payroll records, deductions, and other payroll data for accuracy.
• Enter and maintain employee payroll information, including pay rate changes, tax elections, direct deposits, and deductions.
• Research and resolve payroll discrepancies and employee inquiries.
• Assist with payroll audits, reconciliations, reporting, and year-end payroll activities.
• Maintain union wage rates, fringe benefit rates, deductions, and other collectively bargained payroll requirements.
• Support compliance with federal, state, and local payroll regulations.
• Assist with payroll system maintenance and process improvements.

What Will Help You Succeed?

Successful candidates will bring a combination of the following skills, experience, and attributes:

• Associate degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred.
• Two to five years of payroll, HR administration, or related experience preferred.
• Experience processing payroll and maintaining employee records.
• Multi-state and/or union payroll experience preferred.
• Experience with ADP Workforce Now, Spectrum, COINS, or similar HR/payroll systems preferred.
• Proficiency with Microsoft 365 applications, including Excel, Outlook, Word, and Teams.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, communication, and customer service skills.
• Ability to manage multiple priorities, meet deadlines, and handle confidential information with discretion.

About Us

We are a growing organization serving the construction and mechanical contracting industries, with operations across multiple locations and business units. Our HR and Payroll team plays an important role in supporting employees and helping the business operate effectively. We value responsiveness, accuracy, collaboration, and a practical approach to solving problems.