Project Coordinator - Private Equity

Proskauer Legal Administrative Assistant

The world's leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.

Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.

A successful candidate will be highly organized, competent in key administrative skills, and comfortable in a high-pressure environment. The individual must exhibit a high level of initiative and use excellent judgment when handling matters with limited guidance. The successful candidate must be able to work well in a team environment.

Responsibilities

• Provide strategic calendar management for attorneys by planning and scheduling meetings, teleconferences, coordinating travel schedules, transportation and accommodations
• Manage, prioritize and respond to emails in a timely manner, including reading and analyzing a high-volume of email contents, forwarding emails along to appropriate parties to streamline workflow and efficiency in responding to client's requests
• Prepare expense reports via the Chrome River system and submit as appropriate
• Enter attorney time and review entries in Intapp
• Liaise with Client Operations team for partner billing matters
• Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
• Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
• Field calls and emails and send to attorneys' offices, ensuring timely responses
• Assist with all internal meeting arrangements including booking rooms, technology set-up, physical preparation of materials, coordination of attendees

Practice support:

• Manage requests from other departments.
• Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft utilizing MS Word
• Proofread all documents for accuracy and completeness
• Open new client matters and request conflict checks
• Generate new files and ensure filing is kept current
• Prepare files to be closed utilizing proper records storage procedures
• Maintain an up-to-date listing of client/matter names and numbers for attorneys
• Maintain business development calendar
• Circulate regular summaries of upcoming meetings, communicating any changes on a timely basis
• Organize Private Equity Group meetings
• Attend Private Equity Group meetings and follow through on action items
• Ensure all necessary Private Equity-related material is current, properly filed, and circulated, as necessary
• Anticipate and evaluate related problems and develop solutions.
• Maintain deadlines and monitor progress across the team(s) to ensure tasks stay on track; follow-up and coordinate on same as needed.
• Liaise with clients and coordinate meetings to build and foster positive working relationships.
• Prepare files to be closed utilizing proper records storage procedures
• Demonstrate the highest level of confidentiality with client and attorney information

Qualifications

• Bachelor's Degree
• 5+ years of administrative or legal experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfortability with technology and ability to learn programs/software
• Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
• Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
• Multi-task and manage priorities effectively
• Discretion when dealing with confidential matters
• Exceptional and proactive follow-up and follow-through skills
• Available to work overtime as needed, including responding to questions outside of office hours

This position will require physical presence in Proskauer's offices on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm or as business needs require). The anticipated compensation range for this position is $90,000-$120,000. The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.