Accounts Payable Supervisor

Accounts Payable Supervisor

This position is responsible for directing and organizing the day-to-day activities of the Accounts Payable team. The Supervisor establishes service levels, maintains controls, and manages risk in accordance with bank policies and procedures. This individual is responsible for identifying and assisting with implementing process improvements that support scalability and operational efficiency, while ensuring all supporting documentation, policies, and procedures remain accurate, current, and compliant.

Position Accountabilities

• Responsible for overseeing day-to-day activities of Accounts Payable Specialists including timely invoice processing, payment generation, expense payment and recording general ledger activity.
• Process all accounts payable transactions for client and subsidiaries, which includes reviewing each request for authorization, correcting general ledger account number, cost center, sales and use taxes and any applicable discounts.
• Ensure all invoices are reviewed based on control structure pre-post batch expense processing for all companies.
• Cultivate a positive working relationship with the entire department in order to identify, develop, and recommend revisions of internal standards, policies, operating procedures, and new processes to improve efficiencies ensuring that all teammates are properly cross trained to provide back-up when needed
• Assists in the hiring of all Accounts Payable Specialists
• Proactively identify and assist in implementation of process improvement opportunities
• Ensuring department procedures are updated and adhered to in accordance with the Enterprise Policy and Procedure Governance
• Ensure the 1099 process is completed timely and accurately
• Create and maintain desk top procedures for the various AP functions
• Assists with internal and external audit requests
• Research, analyze and resolve accounting issues involving teammate and vendor payments
• Assist with onboarding new entities in the event of an acquisition or creation of a legal entity.
• Adhere to all applicable laws and regulations governing bank operations, including compliance with client BSA/AML Policy and Procedures.

Organizational Relationship

This assignment reports to the Manager Financial Accounting

Position Qualifications

Education & Experience

Associate's degree in accounting or equivalent work experience

Two or more years of Accounting or Accounts Payable experience, preferably in a financial institution

Knowledge & Skills

Demonstrated leadership skills and the ability to lead others

Working knowledge of an automated Accounts Payable system Concur is preferred

Advanced math and moderate accounting skills

Basic analytical and problem-solving skills

Willing to support teammates and be a team player

Flexible, able to adapt to change and learn quickly

Moderate PC skills including 10-key touch, keyboarding Microsoft Office, Microsoft Excel and automated accounting applications.

Moderate written, oral and interpersonal communication skills necessary to provide detailed information and courteous responses to teammates and vendors