Contract Administrator

Contract Administrator

Position at Ruppert Landscape Construction

Ruppert Landscape is a family and employee-owned commercial landscape construction and management company headquartered in Montgomery County, MD with operations in Pennsylvania, Maryland, Virginia, North Carolina, South Carolina, Florida, Georgia, Texas, Delaware, and Tennessee. Our mission is to provide opportunities for our people, take excellent care of our customers, and be good stewards of the environment and our community.

Responsibilities:

• Review and finalize bid packages
• Implement jobs in the cost system
• Manage the correspondence within operations and update work-in-progress schedules
• Billing customers with collecting bad debt
• Preparing weekly and monthly financial reporting
• Coordinating with the monthly close-out of the books
• Prepare, post, send, and collect bills for jobs managed by internal teams
• Post customer bills and monitor collections for jobs managed by project managers
• Monitor and collect retention per the terms of each contract
• Update weekly billing and produced volume reports weekly
• Lead the branch staff in the monthly closeout process
• Prepare year-end projections
• Compile information for monthly branch reports

Qualifications:

• Ability to collect, interpret and present financial and performance information
• Ability to track, prioritize and complete multiple tasks
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Prior experience in business and/or accounting with financial reporting
• Proficient in Word, Excel, Outlook
• Proficient in business math, accounting, and financial reporting

What we provide:

• Competitive salary
• Medical benefits with dental and vision
• Flexible spending account
• 401(k) plan
• Flexible work/life balance
• Family-oriented company culture

Ruppert Landscape is an Equal Opportunity and E-Verify Employer.