Administrative Assistant

Position Summary:

We are seeking a highly organized, discreet, and proactive Administrative Assistant to provide executive-level support. This role is responsible for managing schedules, coordinating meetings, handling confidential communications, and ensuring smooth day-to-day administrative operations.

Key Responsibilities:

• Schedule meetings/appointments and calendar management
• Coordinate travel arrangements and assist with the logistics of events
• Review/Type documents
• Purchase office supplies, filing, and general office duties
• Provide ad hoc support to team members and office staff as neededAssist in uploading content to the digital company newsletter
• Maintain company database of clients, vendors, and Outlook contacts

Qualifications:

• Associates degree preferred
• 2+ years of admin assistant experience
• Exceptional organizational and communication skills
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Professional demeanor and ability to work with high-level stakeholders
• Bilingual - English & Spanish