Senior Analyst, Procurement Operations

Senior Analyst, Procurement Operations

The Mayor's Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair, transparent, efficient and cost-effective. MOCS makes it easier to do business through use of end-to-end technology tools, increases transparency by publication of enriched data and hosting public hearings, and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform, resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities. The MOCS Director serves as the City Chief Procurement Officer. MOCS team members operate in a collaborative, service-oriented environment, where flexibility and ability to achieve results are valued. Senior Analysts may conduct all duties relevant to analysts in their assigned division and demonstrate an advanced level of expertise. Senior analysts assume increased responsibilities and may train and provide ongoing support to other analysts. All MOCS analysts are expected to deliver timely and quality work products and services, participate in ongoing improvement activities, proactively deepen their knowledge of procurement and government operations, and will use modern technology software and hardware to complete daily duties. Analysts also collaborate with other team members to implement projects, help to maintain and/or analyze operational data, and interact with external stakeholders. MOCS seeks to hire a Senior Analyst with project management experience who will work with various internal and external stakeholders to support the City's nonprofit initiatives. Senior Analyst will work in a collaborative environment under the direction of the Associate Director. Senior analysts assume increased responsibilities and may train and provide ongoing support to other analysts and consultants. Senior analysts routinely collaborate across MOCS to implement projects, help to maintain and/or analyze operational data, and interact with external stakeholders. The role includes the following specific responsibilities, which will continue to develop and grow:

• Support the development and implementation of existing nonprofit initiatives, including Returnable Grant Fund (RGF), Indirect Cost Rate (ICR) funding, human services timely contract registration, and nonprofit contracting reform.
• Create project plans and support the coordination and management of those plans, including standard operating procedures.
• Provide change management support to internal and external stakeholders, including nonprofit organizations and City human services agencies.
• Research and analyze policies, practices, and data to identify opportunities to streamline business processes, inform strategic priorities, and strengthen relationships between the City and external stakeholders. Share findings through written briefs and presentations.
• Support with tasks related to planning, coordination, and preparation of meetings, trainings, and projects.

Preferred Skills:

• Demonstrate competency and/or history of consistent quality performance in the following areas of responsibility:
• Project management: Plan and organize in a fast-paced, evolving environment; meet deadlines and work independently while paying close attention to details.
• Change management: Flexibility and adaptability while dealing with digital transformations.
• Communication skills: Communicate effectively across varied stakeholders, many with competing interests; sound judgment and appropriate discretion.
• Presentation skills: Create and deliver in-person and virtual presentations to diverse audiences.
• Computer skills: Demonstrated proficiency in Microsoft Office applications; ability to learn, teach, and troubleshoot technical systems.
• Data analysis: Demonstrated proficiency in Microsoft Excel, including pivot tables; experience with collecting and analyzing data to see trends, extrapolate conclusions, and identify opportunities.
• Experience in public policy analysis, City human services contracting, PASSPort, and/or nonprofits.