Legal Billing Specialist

Title: Legal Billing Specialist

Location: Chicago, IL 60606

Hours: Monday-Friday 8:00 AM-5:00 PM

Hybrid: The position will start off 100% in office, with ability to go hybrid

Pay: $35-40/hour

Contract: 3+ months - there is a vacancy in the role, so there is potential to be brought on

Requirements: Proficient in Aderant

Overview:

Seeking a Legal Billing Specialist for a position located in the Loop, downtown Chicago. This individual must have a strong background with legal/e-billing and Aderant Software.

Responsibilities:

• Manage the end-to-end prebill-to-final-bill process, ensuring Matter Billing Partners (MBPs) receive prebills and return them in a timely manner
• Review hourly rates, fixed fees, matter budgets, tier discounts, and fee caps for accuracy to ensure strict compliance with outside counsel guidelines (OCGs)
• Prepare, finalize, and distribute standard and electronic bills (eBills) across various legal e-billing platforms
• Ensure disbursements, filing fees, associate time, and patent/trademark-related costs are properly documented, categorized, and included on invoices
• Facilitate write-downs, write-offs, and time transfers in accordance with firm governance policies
• Serve as a key resource for troubleshooting electronic billing submissions, addressing and resolving invoice rejections, appeals, or discrepancies quickly
• Maintain familiarity with prominent legal e-billing portals and electronic billing workflows
• Track invoice statuses through approval and payment cycles, coordinating with clients and internal accounting teams to resolve outstanding payment barriers

Qualifications:

• Legal/E-Billing experience
• Aderant Software experience