Executive Assistant

Executive Assistant Our client is seeking an experienced Executive Assistant to support a senior executive within a fast‑paced corporate environment. This role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities while ensuring leaders are well‑prepared for meetings and follow‑up items are executed consistently. Responsibilities Provide dedicated administrative support to a senior executive Manage a complex and frequently changing calendar Coordinate domestic and international travel arrangements, including multi‑segment itineraries Prepare and submit expense reports related to travel and meetings Support leadership and committee meetings through preparation of materials and documentation Capture meeting notes and maintain clear tracking of action items and deadlines Compile briefings and gather internal updates ahead of recurring leadership meetings Partner with internal stakeholders and other administrative staff to coordinate meeting readiness Monitor executive inbox at a triage level to identify scheduling needs and action items Provide occasional on‑site support related to meetings or events Qualifications Prior experience coordinating international business travel Proven ability to manage executive‑level calendars and competing priorities Strong attention to detail with dependable follow‑through Professional maturity and accountability in a corporate environment Comfortable monitoring email for priorities and meeting requests Preferred Experience Background supporting senior leadership in a corporate setting Financial services or insurance industry exposure is a plus The position offers a competitive salary, discretionary bonuses, and medical, dental, and vision benefits, as well as a 401(k) retirement plan. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex (including pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its affiliates, subsidiaries and parents are committed to the full inclusion of all qualified individuals. Vaco by Highspring will provide reasonable accommodations for persons with disabilities. If you need an accommodation, please contact View email address on click.appcast.io. Applicant rights: Workplace discrimination is illegal. By submitting to this position, you agree that you will give Vaco by Highspring the exclusive right to present you as a candidate for the employment opportunity, and that you have represented yourself accurately and have not misrepresented your qualifications. You also agree to maintain confidentiality regarding any information you learn from Vaco by Highspring about the position. #J-18808-Ljbffr Vaco