Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist Job Description

This role focuses on managing high-volume employee expenses and vendor payments, including credit card transactions, telecom, utilities, and other general expenses. The Accounts Payable Specialist maintains accurate financial records, supports electronic invoice processing, and contributes to the smooth operation of the accounting function within a dynamic, growth-oriented environment.

Responsibilities

• Process a high volume of invoices, averaging approximately 2,500 invoices per week, with strong attention to accuracy and timeliness.
• Specialize in employee expense processing, including credit card payments and reimbursements, ensuring compliance with company policies.
• Manage general telecom and utilities expenses, including reviewing, coding, and entering invoices into the accounting system.
• Create and maintain basic Excel spreadsheets to track expenses, payments, and other accounts payable data.
• Perform electronic scanning, indexing, and file storage of invoices and supporting documentation to maintain organized records.
• Utilize Adobe tools to review, edit, and manage electronic invoice and expense documentation.
• Navigate and learn the corporate structure and approval workflows, including working with regional approvers to ensure expenses are properly authorized.
• Apply general accounting principles, including understanding debits and credits, when coding and posting transactions.
• Collaborate with team members to resolve invoice discrepancies, missing approvals, and other issues related to accounts payable.
• Take on additional duties as needed to support the broader accounting and finance team.
• Maintain confidentiality and accuracy of financial information in all accounts payable activities.
• Contribute to a flexible, growth-minded team culture by adapting to evolving processes and participating in continuous improvement efforts.

Essential Skills

• Hands-on accounts payable experience, preferably at least 2 years, ideally within a high-volume or large-company environment.
• Demonstrated ability to process a large number of invoices per week with accuracy and efficiency.
• Basic Excel skills, including the ability to create and maintain spreadsheets for tracking expenses and payments.
• Experience with electronic scanning and file storage systems for invoices and financial documents.
• Adobe experience for working with electronic invoice and expense documentation.
• Understanding of general accounting principles, including debits and credits.
• Ability to learn and navigate complex corporate structures and approval workflows.
• Strong organizational skills and attention to detail when handling high volumes of transactions.
• Capacity to adapt to changing priorities and take on additional responsibilities as needed.

Additional Skills & Qualifications

• Experience in accounts payable within a large or high-volume environment is preferred.
• Background in a back-office or office manager role with exposure to accounts payable processes is welcomed.
• Associate degree in a related field is preferred but not required.
• Comfort working in a flexible, evolving environment with a growth mindset.
• Ability to collaborate effectively within a team of approximately a dozen colleagues.
• Willingness to learn new systems, processes, and corporate structures quickly.

Work Environment

The position follows a Monday through Friday schedule, typically 8:00 a.m. to 5:00 p.m., with flexibility in start and end times as long as the workday begins before 9:00 a.m. The role starts on-site, with a hybrid work arrangement generally available after approximately 90 days of training. The team operates in a dynamic environment where processes and priorities may change, and flexibility is valued. The culture emphasizes a growth mindset, with many opportunities to move into different teams and expand responsibilities. The accounts payable group consists of roughly 12 team members who collaborate to manage high transaction volumes. Benefits include medical, vision, and dental coverage, a 401(k) plan with matching, and paid time off that begins accruing after the first year, along with the ability to flex hours to reduce the need for PTO usage. The environment supports professional development, adaptability, and teamwork in a modern office setting.

Job Type & Location

This is a Contract to Hire position based out of Omaha, NE.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Omaha,NE.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.