Accounts Payable Specialist

Accounts Payable Specialist

ESPEC North America (ENA) is partner in environmental and accelerated reliability test chambers and solutions with a long history and deep expertise in making the world a better place through better quality, higher reliability products.

We continually aim to grow and evolve by building mutually responsive, innovative partnerships with our customers, vendors, and strategic allies, and creating opportunities for our team members. Our cornerstone is to be the most reliable and accessible supplier of testing solutions.

Exciting news! We're looking for an Accounts Payable Specialist to join our Accounting Department.

Working Schedule: Monday - Friday | 8AM - 5PM

The Accounts Payable Specialist oversees the end-to-end accounts payable function, ensuring accuracy, timeliness, and compliance across all payment processes. This role contributes to financial integrity by enforcing internal controls, supporting audit activities, and identifying opportunities to improve efficiency through automation and process optimization. The position collaborates closely with cross-functional teams and vendors to resolve issues and enhance operational effectiveness.

Essential Duties and Responsibilities

• Responsible for full cycle Accounts Payable process.
• Performs data entry for all vendor invoices.
• Manages automated bill processing module within NetSuite.
• Creates weekly vendor payments for management signature and approval.
• Follows up with vendors to obtain missing invoices for received goods, ensuring accurate financial records and timely payments.
• Answers all vendor inquiries in a timely manner.
• Collaborates with other departments to resolve vendor invoice discrepancies.
• Acts as the administrator for the company's expense reporting platform.
• Verifies compliance and accuracy of all employee expense requests and performs data entry for reimbursement.
• Ensures proper handling of all financial transactions.
• Ensures compliance with internal controls, company policies, and audit requirements
• Prepares monthly account reconciliations for assigned general ledger accounts.
• Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
• Serves as backup to Accounts Receivable, as necessary.
• Generates reports for management and 3rd parties as requested.
• Assists with the company's yearly financial audit.
• Assists with 3rd party audits.
• Performs other general accounting tasks as required to support the department's overall accounting objectives.
• This is a hybrid role, allowing for both in-office and remote work arrangements.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability that may be necessary for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High school diploma or general education degree (GED) required. Bachelor's degree preferred, emphasis in Accounting or Business preferred.

Skills and Experience

Must have 2-4 years of relevant experience and/or training, or an equivalent combination of education and experience. Ability to add, subtract, multiply, and divide required. Knowledge of internet browsing/research, Microsoft Office, and data entry required. Previous experience using an ERP system is preferred. Experience in NetSuite ERP system is preferred.

Competencies

Continuous Learning: Seeks feedback to improve performance; exhibits eagerness to learn new accounting standards, software, and best practices.

Job Knowledge: Exhibits the ability to learn and apply new skills.

Use of Technology: Uses technology to increase productivity.

Problem Solving: Identifies and resolves problems in a timely manner; ability to identify, analyze, and resolve invoice discrepancies and other accounting issues.

Communication: Exhibits excellent written and verbal communication skills for interacting with vendors, internal departments, and management.

Organization & Time Management: Highly organized with strong time management skills to prioritize tasks and meet deadlines.

Ethics & Integrity: Maintains the highest level of ethical conduct and confidentiality.

Attention to Detail: Meticulous attention to detail and accuracy in all aspects of the role.

Analytical Skills: Ability to analyze data, identify trends, and make informed decisions.

Teamwork: Gives and welcomes feedback; works effectively as part of a team and contributes to a positive work environment.

Quality: Demonstrates accuracy and thoroughness.

Quantity: Meets productivity standards.

Safety and Security: Observes safety and security procedures.

Language Skills

Ability to read and comprehend multiple step instructions (in the English language), short correspondence, and memos.

Ability to read, analyze, and interpret business financial statements, professional journals, technical procedures, or governmental regulations.

Ability to write reports, and business correspondence.

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.

The employee must frequently lift and/or move up to 10 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts (while out on the shop floor).

The noise level in the work environment is usually quiet.

Guiding Principles

To perform the job successfully, an individual will demonstrate the following Guiding Principles:

Respect for people, cultures, and the environment.

Continuously improve work processes and seek innovation.

Prioritize the safety of employees and customers.

Complete work in the most cost-effective and efficient way.

Take on new challenges to provide cutting-edge optimal solutions for customers.

Adhere to laws in all locations where we work.

Take initiative, be accountable, and have a positive attitude.

Respond quickly and effectively to co-workers and customers.

Set clear expectations and delivers on promises.

Be curious, receptive to new ideas, and responsive to changing customer needs.

ESPEC North America