Licensing Coordinator

Licensing Coordinator

Aniplex of America Inc. is seeking a Licensing Coordinator to join our team in Santa Monica, CA. This individual will support both the content and merchandise licensing teams by coordinating materials, preparing documentation, and tracking approval processes across multiple licensed properties. This role works closely with licensors and sub-licensors as well as other company departments such as Marketing, Production and Accounting teams. This role is a great opportunity for an organized, detail-oriented individual looking to build a career in licensing or entertainment operations. A passion for Japanese Anime, games and related culture is highly preferred.

This position will be on a Hybrid schedule with 2-3 days per week in the Santa Monica office.

Job Responsibilities

• Support the content and merchandise licensing teams by preparing materials, tracking approvals, and maintain accurate documentation for each licensee
• Assist with processing, tracking, and review of royalty reports, including data entry, invoice tracking, and coordination with accounting on discrepancies or follow-ups
• Coordinate material delivery and schedules for each licensing right between headquarters in Japan, localization companies, and each licensee
• Support submission and approval progress of licensing deals from each licensee
• Prepare and organize documents and materials needed for each licensee's requirements
• Support product and content review process by checking submission for completeness, accuracy, and guideline compliance prior to approval
• Complete and submit required product approval forms to headquarters in Japan, including documentation prepared in Japanese
• Maintain licensee data and contractual information as well as assets, including product submissions, quality assurance procedures, and sales materials including the input of information into a royalty management system
• Monitor and ensure the timely submission of quarterly royalty reports by licensees, reviewing data submitted and raising questions where applicable;
• Receive, sort, pack, and ship final product samples per instructions
• Assist with special projects as requested
• Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above

Qualifications for Position

• 1-3 years experience in a licensing, entertainment, merchandising, or administrative support
• Bachelor's degree in a related field preferred or equivalent years of experience
• Japanese - English Bilingual required must have professional level skills of reading, writing and communicating in Japanese for daily correspondence with licensors in Japan
• Ability to interact and communicate effectively with others
• Strong organizational skills with the ability to track and research performance analytics and create reports on multiple projects and competing deadlines
• Strong attention to details and accuracy
• Self-motivated, self-starter, energetic
• Strong Microsoft Office skills with emphasis on Excel and PowerPoint
• Knowledge, interest and passion in Anime, Manga and Entertainment highly preferred
• Willingness and ability to handle hands-on tasks such as unpacking, packing, and shipping product samples
• All candidates must be authorized to work in the USA

In addition to competitive pay and benefits, we offer an environment and culture that promotes Diversity, Equity, and Inclusion. We are committed to creating an inclusive employee experience for you to thrive as part of Sony's purpose to "fill the world with emotion through the power of creativity and technology."

Benefits:

• Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Employee assistance plan and comprehensive behavioral health benefits
• Fertility benefits, including, surrogacy, and adoption assistance programs
• Basic and supplemental life insurance for employees as well as supplemental life insurance coverage for their spouses/domestic partners and children
• Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance
• Short-term & long-term disability plans
• Up to 12 weeks of paid parental and caregiver leave
• 401(k) Plan with pre-tax, Roth, and after-tax options and company match with immediate vesting
• Education assistance and student loan programs

Other Programs:

• Flexible Work Arrangements, including remote and hybrid work schedules
• Time off to include vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and New Year's Day (based on business needs)
• Referral bonuses (subject to eligibility)
• Matching gift program
• A wide variety of employee business resource groups (EBRGs)
• Special discounts on Sony products, offered exclusively to Sony employees
• Employee stock purchase plan (Sony covers commissions and fees for your Sony stock purchases made through after-tax payroll deductions)

The target annualized base salary range for this position is $60,000 to $70,000. In addition to the annual base salary, this role has an annual bonus target of 5 %. The individual will be paid hourly and eligible for overtime. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.