Legal Front Desk Executive Assistant

Job Description

Job Description

Are you a positive person with a naturally winsome communication style? You prefer harmony in the workplace, and you enjoy facilitating rather than being the technical resource. Are you high energy and prefer variety in your workflow? Are you detailed in communication and execution? You like things tidy and ordered. Do you prefer operating within a structured environment with established processes?

Role Description:

We are looking for an individual to split their time between Front Desk and Executive Assistant roles. The position will be full-time and in-person working out of our global headquarters in Rockefeller Center. This is a multi-faceted role working with our Director of Operations and attorneys. Responsibilities include, but are not limited to:

• Front Desk
• • Opening or closing the office
  • Maintaining reception and welcoming clients, vendors, and guests
  • Providing hospitality to firm visitors
  • Restocking office spaces
  • Taking weekly inventory
  • Coordinating intern projects
  • Receiving, sorting, and distributing mail, packages, etc.
  • Working on special projects with our Director of Operations
• Executive Assistant
• • Supporting 3 partners and a few other legal team members
  • Providing overflow assistance to our other two Exec Assists
  • Corresponding and coordinating with clients
  • Maintaining legal files (paper and electronic)
  • Client Intake (conflict check, client set-up, engagement letters, etc.)
  • Billing (generating bills and cover letters)
  • Calendar management, including coordination of meetings, calls and video conferences
  • Scheduling client events and entertainment
  • Assist attorneys with preparation for meetings

Vision and Qualifications:

Because we are a firm that values integrity, quality, collaboration, and autonomy, we believe the ideal candidate will possess a level of competency and training combined with relevant experience. Someone with that foundation will be able to meet any initial challenges and grow in the role. Specifically, we are looking for someone with/who:

• Is a team player, able to juggle multiple tasks simultaneously
• Is well-organized
• Can manage priorities effectively
• Has a meticulous eye for detail and the ability to handle change
• Possesses specificity and clarity in verbal and written communication
• Is practical, and exhibits strong problem solving and follow-through skills
• Can be counted on for consistency
• Is discreet and professional
• Mid-level ability of Microsoft Office Suite
• • Specifically fluent in Excel and Adobe
• Embraces technology and is willing to implement it to increase efficiency
• PC comfortable
• Bachelor’s Degree preferred, but not required

Benefits/Perks:

• Competitive benefit options, including health, dental, and vision insurance
• Paid vacation time
• Work-flex opportunities
• Team events
• Strong snack game

Note: All candidates should be NY/NJ based or relocating.

Brick & Patel LLP was founded in 2011 by two young partners who previously worked for large international firms and had developed a substantial local, national and international clientele. The firm’s practice, based in Midtown Manhattan, involves representing high net worth individuals in various aspects of their lives (e.g. Wills, Trusts, Business Transactions, estate administration, etc.). Because many of our clients are corporate executives, fund managers, or entrepreneurs, we also provide strategic advice regarding their businesses. We feel a deep connection and responsibility to our clients and we strive to provide them with the highest level of services.

We rely on technology, problem solving, and “thinking outside the box” to challenge the conventional wisdom associated with the practice of law and business in general. We believe that each person working at Brick & Patel LLP is a key player and we leverage each team member’s unique talents.

Company Description

Brick & Patel LLP was founded in 2011 by two young partners who previously worked for large international firms and had developed a substantial local, national and international clientele. The firm’s practice, based in Midtown Manhattan, involves representing high net worth individuals in various aspects of their lives (e.g. Wills, Trusts, Business Transactions, estate administration, etc.). Because many of our clients are corporate executives, fund managers, or entrepreneurs, we also provide strategic advice regarding their businesses. We feel a deep connection and responsibility to our clients and we strive to provide them with the highest level of services.\r\n\r\nWe rely on technology, problem solving, and “thinking outside the box” to challenge the conventional wisdom associated with the practice of law and business in general. We believe that each person working at Brick & Patel LLP is a key player and we leverage each team member’s unique talents.