Vibee - Seasonal Venue Event Manager

WHO ARE YOU?

Do you enjoy live events? Do you excel in fast paced, creative environments? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience. Is this you? Read on… Job Summary We are looking for an experienced event production professional to oversee and coordinate events held at a specific venue. The ideal candidate will ensure that everything runs smoothly before, during, and after each event, maintaining high standards of safety, customer service, and operational excellence.

WHO ARE WE

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations.

THE ROLE

This role focuses on overseeing and coordinating events held at a specific venue, ensuring everything runs smoothly before, during, and after an event. Responsibilities Team Leadership & Supervision Supervise and guide the team, ensuring they perform tasks efficiently and maintain quality standards. Encourage and provide support to staff, ensuring a positive and productive work environment. Assign responsibilities to team members, ensuring all areas are covered throughout the shift. Provide on‑the‑job training or guidance to new employees, ensuring they understand operational procedures and expectations. Administrative Tasks Create and manage weekly staff schedules, balancing workload efficiently within budgetary constraints in collaboration with Project Managers, Producers and other stakeholders. Monitor staff breaks in accordance with local labor laws and uphold all policies and procedures. Address and resolve staffing issues promptly to maintain smooth operations. Work with HR as needed. Uphold safety protocols and maintain a risk‑free environment, promoting awareness among staff. Manage timekeeping to ensure staff follow schedules and take breaks according to company guidelines. Document incidents, operational issues, or customer interactions as required. Address minor performance issues or conflicts within the team, escalating more serious concerns to senior management if needed. Other duties as required. Operational Oversight Ensure smooth execution of daily operational tasks, maintaining efficiency and organization within the department. Monitor the availability of materials, equipment, or resources required for the operation and inform management if there are any shortages or issues. Ensure all team members are completing their tasks as expected, providing guidance when needed. Customer Service & Client Relations Handle customer or client concerns and complaints, addressing issues promptly and professionally. Ensure that the team delivers high‑quality service, following organizational standards and guidelines. Manage complex or escalated customer service situations that require managerial attention, ensuring resolutions align with company policies. Health, Safety & Compliance Ensure that staff adhere to all health and safety guidelines, maintaining a safe working environment for everyone. Ensure operations follow company policies, procedures, and legal or regulatory standards. Respond to emergencies or crises effectively, taking appropriate actions to manage the situation. Communication & Reporting Communicate clearly and effectively with the team, ensuring everyone is aware of their responsibilities and any updates during the shift. Record any significant incidents, customer concerns, or operational issues, ensuring that management is informed when necessary. Provide feedback to the team on performance, addressing any issues and offering guidance for improvement. Qualifications Minimum 3 years in Event Production with a proven track record in leadership roles focused on fan experience, customer service, or hospitality, preferably within the entertainment industry. Demonstrated reputation for excellence with at least 5 professional references. Superior communication and organizational abilities with strong multitasking skills. Proficient in Google Suite applications; particularly Google Sheets. Ability to work long hours with a flexible schedule, accommodating operational needs. Capable of responding professionally to changes and unexpected situations in a dynamic event environment. Willingness to work evenings and weekends as required by event schedules. Work Environment Must be able to tolerate loud noise levels & busy environments on site at our events. May sit for extended periods of time and work in drastic temperature climates. Must be willing to work during evening and weekend hours, as required, to meet deadlines. Must be willing to travel as required. Applicants for employment in the United States must possess work authorization, which does not require sponsorship by Vibee for a visa. Equal Employment Opportunity Vibee strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, citizenship, race, sex, gender, gender identity, gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law. We will consider qualified applicants with criminal histories in a manner consistent with relevant local ordinances. We also offer reasonable accommodations for disabilities, pregnancy, and religious practices. Applicants who require accommodations are encouraged to contact Human Resources. Insomniac also provides religious accommodations on a case‑by‑case basis. Hiring Practices The preceding job description is intended to indicate the general nature and level of work performed by employees within this classification. It is not comprehensive. Vibee recruitment policies are designed to place the most highly qualified people available in a timely and efficient manner. Insomniac may pursue promotion from within, employee referrals, external advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Compensation Hourly Rate Range: $25.00 - $28.00 per hour USD. This is a good faith estimate for this position and applies to candidates in California. #J-18808-Ljbffr Live Nation Entertainment