Personal Assistant

Job Description

The Role: Part-Time Personal Assistant
Location: Woodside CA Primarily onsite with local travel as needed
Compensation: $140000 - $160000 base salary DOE

A private principal based in Woodside is seeking a highly capable Personal Assistant to provide hands-on support across personal household and scheduling needs. This is an ideal opportunity for an experienced assistant who enjoys creating order anticipating needs and serving as a trusted right hand in a fast-paced environment. The successful candidate will be proactive resourceful discreet and comfortable managing a wide range of responsibilities with professionalism and attention to detail.

About the Role
The Personal Assistant will oversee day-to-day personal administration calendar management household coordination and special projects for a busy principal and family. This role requires someone who can seamlessly shift between scheduling vendor management family logistics event coordination travel planning and ad hoc requests. The ideal candidate thrives in a dynamic environment exercises sound judgment and takes pride in delivering exceptional support while maintaining complete confidentiality.

Key Responsibilities

• Manage complex personal calendars appointments and scheduling logistics
• Coordinate closely with nannies household staff vendors and service providers to ensure smooth day-to-day operations
• Arrange and oversee domestic and international travel including itineraries reservations transportation and travel-related logistics
• Plan and coordinate private dinners social engagements family gatherings and special events
• Run personal errands and handle a variety of administrative and lifestyle-related tasks
• Assist with household projects maintenance scheduling and vendor coordination
• Track and manage personal appointments reservations memberships and recurring obligations
• Serve as a key point of contact between the principal family members and external stakeholders
• Research source and execute special projects and ad hoc requests with efficiency and discretion
• Anticipate needs and proactively identify opportunities to improve organization and streamline processes

Ideal Candidate

• 5 years of experience supporting executives principals or private families in a personal assistant executive assistant or household management capacity
• Strong calendar management and scheduling experience
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Professional polished and highly discreet when handling confidential information
• Resourceful problem-solver who can think ahead and execute independently
• Excellent communication and interpersonal skills
• Comfortable working in a dynamic environment with changing priorities
• Tech-savvy and proficient with calendar travel and productivity tools
• Valid drivers license and willingness to handle local errands and appointments as needed
• This is a unique opportunity for a service-oriented professional who enjoys variety in their day and values building a long-term trusted partnership with a principal and family.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on for additional information.

For Internal Use: #LI-BO1 #LI-Hybrid

Required Experience:

Junior IC