Administrative Professional

Administrative Professional

Heart of Texas Behavioral Health Network is a community health facility in Central Texas providing services and supports for individuals with intellectual and developmental disabilities, mental illness and substance use disorders. We serve McLennan, Bosque, Falls, Freestone, Hill, and Limestone counties. The Human Resources Department is seeking to hire an Administrative Professional. Our goal at Heart of Texas Behavioral Health Network is to promote an environment of quality customer service in which staff work with pride, integrity, and commitment, and are valued for their individual worth and contribution. Under the supervision of the Director of HR, the role of this position is to provide essential administrative support to the Human Resources department while handling clerical and administrative duties. The ideal candidate will be able to take initiative, multitask, remain organized and ensure that timelines are met, adapt to changing priorities, possess attention to detail, be dependable and manage sensitive information with professionalism as well as bring creative approaches to their work. If you are looking for a new challenging opportunity to share your skills with a fun and flexible team, we encourage you to apply!

Key Responsibilities

• Collect, verify, and organize required employee documentation received from current, new and termed employees.
• Accurately scan and upload documents into an electronic HRIS system, maintaining organized and secure digital records.
• Alphabetizes, sort, and files all incoming documentation into personnel records.
• Ensure all employee files contain mandatory documents, validating completeness and compliance with internal policies.
• Regularly audit files to ensure ongoing compliance, completeness, and proper retention of all required materials.
• Be discreet and professional and maintain confidentiality and integrity of sensitive employee information throughout the file management process.
• Assist with document retention practices, ensuring files are archived or disposed of according to retention schedules and legal requirements.
• Tracks DL license professional license and TB Screens and other certification expirations for employees to ensure timely renewals.
• Responsible for processing departmental purchase orders and vouchers.
• Collaborate with HR leadership to support audits, reporting, and other compliance-related activities.
• Support other general HR functions, including administrative tasks including managing incoming mail and packages, monitoring office inventory and ordering departmental supplies.

Skills and Abilities

• Effective oral and written communication.
• Clerical training and file maintenance skills.
• Detailed-oriented, committed to accuracy with the ability to follow detailed instructions.
• Commitment to providing exceptional service to both internal and external customers.
• Ability to use professional discretion in dealing with confidential matters.
• Ability to organize and disseminate information from a variety of sources.
• Ability to work cooperatively in a team environment but be adaptable to change, take initiative and be able to work independently in a fast-paced environment.
• Ability to analyze issues and problem solve.
• Ability to adapt to changes in work priorities.
• Ability to work with frequent interruptions.
• Ability to handle multiple tasks, projects and meet deadlines and establish priorities of work assignments.
• Ability to maintain a good attendance record.

Knowledge and Experience Requirements

• A minimum of one-year administrative professional experience, preferably in a fast-paced environment. Prior experience in HR, clerical, or administrative support preferred.
• Must be proficient in the use of Microsoft Office - Excel, Word, Outlook, Teams and other computer-based applications.
• Working knowledge of HRIS systems such as DATIS, Paycom, KRONOS, etc. preferred.
• Must have knowledge of scanning and uploading documents.
• Must have documented experience creating and working work with excel spreadsheets.
• Must have basic mathematical knowledge and understanding of accounting principles to accurately process invoices for payments.
• Must be able to alphabetize, sort and file documents.

Education

• High school diploma or GED required. Hours: 8AM-5PM M-F Salary: Hourly $15.00/Annual $31,200.00 Position: 48 Location: 6400 Imperial Drive, Waco, TX Department: Administration This is a non-management, non-exempt position This is a full-time position- 40 hours per week Benefits: Heart of Texas Behavioral Health Network strives to offer competitive compensation and a comprehensive benefits package that includes:
• Employer paid Health Insurance
• Employer paid Dental Insurance
• Employer paid Life Insurance
• Employer Paid Short Term Disability
• Employer Paid Employee Assistance Program
• Payroll Direct Deposit
• 12 paid Holidays per year
• Generous Paid Time Off (PTO)
• Excellent 401-K Retirement Plan (Center will contribute 12% of employee earnings)