Anne M. Jeans Elementary Building Secretary-Anticipated

Elementary School Secretary

The Elementary School Secretary serves as the primary administrative support for Anne M. Jeans Elementary School and assists the Building Principal in ensuring the efficient operation of the school office. The secretary provides outstanding customer service to students, staff, parents, and visitors while maintaining accurate records, coordinating communications, and supporting daily school operations. This position plays an essential role in creating a welcoming, organized, and professional environment that supports student success and effective school operations.

The criteria listed below describe the essential functions of the position. The exclusion of specific responsibilities does not preclude the assignment of related duties.

Office Operations & Customer Service:

• Serves as the primary receptionist by greeting students, parents, staff, and visitors in a courteous and professional manner.
• Answers, screens, and directs incoming telephone calls and responds to routine inquiries.
• Maintains visitor sign-in procedures and building security protocols.
• Receives, sorts, and distributes mail, deliveries, and correspondence.
• Maintains an organized, professional, and welcoming front office environment.
• Operates and maintains standard office equipment and office supplies.

Administrative Support:

• Provides clerical and administrative support to the Building Principal and school staff.
• Maintains calendars, schedules appointments, and coordinates meetings and school events.
• Prepares correspondence, reports, newsletters, forms, and other school communications.
• Maintains accurate student records, attendance records, and cumulative files in accordance with district procedures.
• Assists with student enrollment, registration, withdrawals, and records requests.
• Supports substitute teacher coordination and daily attendance reporting.
• Assists with student dismissal procedures and parent communication.
• Maintains office files and ensures timely completion of assigned clerical duties.

Communication & School Support:

• Serves as a liaison between students, families, staff, and the community by providing courteous and timely assistance.
• Assists with school events, parent conferences, and district initiatives as assigned.
• Supports communication between the school and families through phone calls, emails, newsletters, and other communication platforms.
• Assists teachers and staff with clerical tasks and instructional support materials as needed.

Professional Responsibilities:

• Maintains confidentiality regarding students, staff, and district operations in accordance with federal and state laws.
• Demonstrates professionalism, reliability, punctuality, and a positive attitude.
• Supports the mission, vision, and goals of Burr Ridge CCSD 180.
• Establishes and maintains positive relationships with students, staff, families, and community members.
• Performs other duties as assigned by the Building Principal or Superintendent.

Salary and Benefits:

Salary and benefits shall be in accordance with the CCSD 180 support staff employment agreement.

Evaluation:

Performance will be evaluated annually by the Building Principal in accordance with district evaluation procedures and Board policy.

Application Procedure:

All applications must be submitted electronically. Burr Ridge CCSD 180 is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, gender, color, national origin, religion, age, sexual orientation, disability, or any other protected status under applicable law. The District actively recruits and retains highly qualified and diverse employees committed to supporting student success.