Office Manager

Office Manager

The Association for Mental Health and Wellness is seeking a highly organized and professional Office Manager to oversee administrative operations and facility management at our Riverhead location. This individual will serve as the first point of contact for the site, ensuring a welcoming and efficient environment for staff and visitors. The role includes managing facility operations, coordinating maintenance services, overseeing office supplies and equipment, and supporting staff needs as required.

General Responsibilities:

• Serve as the primary point of contact for the building, greeting all staff and guests professionally.
• Manage incoming/outgoing mail and deliveries; notify staff upon receipt of packages.
• Oversee front desk and reception area protocols, including visitor sign-in.
• Maintain and coordinate schedules for conference and training rooms.
• Coordinate business card, brochure, and printing requests with the Executive Assistant.

Facility & Operations Management

• Coordinate internal maintenance and repairs (e.g., lighting, HVAC issues, furniture or picture hanging).
• Coordinate external building services (e.g., ground keeping, carting, sprinkler system, fire extinguisher inspections, and professional cleaning).

Technology & Equipment Oversight

• Manage copier maintenance, including service requests and supply inventory.
• Monitor and distribute keys and alarm access credentials; generate access reports as needed.

Fleet & Supply Management

• Oversee maintenance of agency fleet vehicles, including activation/deactivation of gas cards, registration, inspections, and repairs.
• Coordinate accident reporting (e.g., police reports, insurance follow-up, and repair scheduling).
• Maintain inventory and ordering of office, cleaning, and kitchen supplies.
• Support kitchen cleanliness and organization, including end-of-day cleanup and weekly fridge reminders.

Document & Recordkeeping

• Maintain the document storage log and coordinate storage/retrieval requests.

Food Pantry

• Assist as needed with tasks for our Food Pantry including bagging food, distributing emergency food bags, etc.

* Additional duties may be assigned as needed to support smooth building operations.

Qualifications:

• Bachelor's degree preferred, but not required.
• Professional presence with strong communication, interpersonal, and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Access), Zoom, Teams, and other virtual meeting platforms.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Dependable and self-motivated with a proactive approach to problem-solving.

Our full-time employees are eligible for a comprehensive benefits package, including:

• Medical, dental, and vision coverage
• Paid time off
• 403b Retirement Plan
• Mileage Reimbursement