Purchasing Contract Specialist

Job Title Purchasing Contract Specialist – Wage/Hour Exempt Reports to: Director – Purchasing Pay Grade: AP 1 – 226 Days Department/School: Purchasing Date Revised: February 17, 2026 Primary Purpose Oversee Bond Construction, Student Nutrition, and E‑rate procurement. Oversee District procurement contracts and compliance. Follow established District criteria, Federal guidelines, and State purchasing rules for competitive procurement, informal quotations, and negotiations. Qualifications Education/Certification Bachelor's Degree from an accredited university (U.S.A. equivalency) in a related field, or equivalent work experience; required TASBO Certification or substantially similar certification with a concentration on procurement; preferred Special Knowledge/Skills Knowledge of procedures for purchasing supplies and equipment Ability to work with numbers accurately and rapidly Knowledge of formal procurement procedures Ability to write clear procurement specifications, test materials, and evaluations, and analyze vendor bids Ability to moderate evaluation processes for all procurement and professional services solicitations related to construction procurement Proficient in keyboarding and file maintenance Ability to effectively work with vendor representatives Effective organizational, communication, and interpersonal skills Knowledge of the principles, procedures, and legal requirements of school district procurement, contract management, and regulations of public purchasing for school districts (Texas school districts preferred), including federal, state, county, and city laws as applicable Ability to communicate with other departments, schools, employees, and local businesses regarding District purchasing procedures and guidelines Capacity to solve practical problems and handle a variety of concrete variables in situations where only limited standardization exists Computer skills: Microsoft Windows, Microsoft Office, Adobe Acrobat, and Frontline Education Finance ERP systems (TEAMS) Task‑oriented self‑starter with a high degree of accuracy Organizational, planning, problem solving/investigative skills, along with strategic planning skills Ability to assist in strategic planning and situational analysis Initiative to successfully manage multiple projects, prioritize tasks, and assignments simultaneously; high flexibility required Preferred Experience Five (5) years of general office experience with public contact Three (3) years of related experience in either an institutional/government or a school district purchasing environment Knowledge of school district organizations, operations, procurement, legal requirements, and administrative policies Familiarity with the principles, procedures, and requirements of financial accounting and AIA contracts Responsibilities and Duties Purchasing Maintain and process District contracts Purchase all construction projects and related professional services Procure furniture, fixtures, and equipment to support the bond program, overseeing purchase, delivery, coordination, and installation, inventory, and completion of each construction project Work with vendor representatives to ensure full understanding of bid requirements and maintain awareness of product changes, price changes, or other information that could materially affect purchasing Collaborate with District personnel to determine specific requirements and assist in locating necessary goods and services Collaborate with District personnel to evaluate procurement responses for the purchase of goods and services as required Direct involvement with CFBISD Operations Department supporting procurement services for the bond program Serve as point of contact for procurement methods, purchasing processing, contracts administration, and compliance monitoring for assigned proposals Maintain awareness of contractual or legal changes related to procurement impacting Construction Services Direct the organization and activities of construction procurement and procedures/processes to support projects, processes, and needs identification Review and verify all payment and performance bonds received in conjunction with District construction projects Act as liaison and collaborator with departments/functions involved in the procurement process (Technology, Maintenance/Facility Services, Student Nutrition, Custodial Services, Fine Arts, and Athletics) Handle all contract renewals with vendors to keep contracts current for the intended purposes of the CFBISD Bond Program and other assigned categories Accountable for the organization and management of all procurement‑related files for the Carrollton‑Farmers Branch ISD as required by Texas State Library and Archives Commission rules and local policy Provide oversight and management in qualifying and evaluating firms to provide goods and services to CFBISD Assist in maintaining and updating procedures, processes, and procurement manuals Manage special projects as assigned Maintain and adhere to ethical business practices Perform all other tasks and duties as assigned Clerical Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using a personal computer Compile, maintain, and file all reports, records, and other documents as required Prepare and maintain vendor and bidder lists Perform other duties as assigned Supervisory Responsibilities: None. Mental and Physical Demands / Environmental Factors Tools/Equipment Used: Standard office equipment including personal computer and peripherals. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Motion: Repetitive hand motions; prolonged keyboarding and use of mouse; occasional reaching. Lifting: Occasional light lifting and carrying ( Environment: May work prolonged or irregular hours. Mental Demands: Work with frequent interruptions; maintain emotional control under stress; communicate effectively (verbal and written); interpret and implement policy, procedures, and data; coordinate district functions; work in a team atmosphere. Other: Follow district safety protocols and emergency procedures; perform other duties as assigned. #J-18808-Ljbffr Carrollton Farmers Branch Independent School District