Training Assistant

Job Title: Learning & Document Control Coordinator

Role Overview
We are seeking a highly organized Learning & Document Control Coordinator to provide essential administrative support for our site's Learning & Development (L&D) and Change Request workflows. This role is embedded within the site operations team and serves as a critical resource for ensuring inspection readiness and compliance across a variety of functions, including Operations, Engineering, Quality, and Supply Chain. You will manage the day-to-day administration of the Learning Management System (LMS) while coordinating detailed document change requests and curriculum maintenance. The ideal candidate is a detail-oriented professional with a strong background in MasterControl and a commitment to Good Documentation Practices (GDP).

Key Responsibilities
• LMS Administration: Manage daily operations within the MasterControl LMS, including assigning training, maintaining job codes/curricula, and managing user accounts. Troubleshoot system issues and support remediation activities driven by audits or deviations.
• Document Change Coordination: Facilitate the end-to-end document change request workflow. Collaborate with process owners on learning assessments, perform meticulous data entry, and conduct quality checks on all records.
• Compliance Reporting: Generate and maintain organized documentation of all administrative actions. Provide recurring reports on training completion and compliance status to support site-wide readiness.
• Cross-Functional Liaison: Act as a central point of coordination between process owners, engineering, and quality teams to ensure that curriculum updates and document changes are tracked and followed up to completion.
• Remediation Support: Assist in the execution of remediation plans resulting from organizational changes or audit findings to ensure no gaps exist in the site's learning infrastructure.

Qualifications & Requirements
• Experience: * Minimum of 2 years of experience in learning administration or document control within a regulated industry.
• Proven experience supporting multiple business functions simultaneously (e.g., Quality, Engineering, Supply Chain).
• Technical Mastery:
• Direct experience working in MasterControl is required.
• Proficiency with Microsoft Office Suite (Advanced Excel for reporting is a plus).
• Familiarity with Document Management Systems (Veeva or SuccessFactors experience is preferred but optional).
• Education: Bachelor's degree or equivalent professional work experience in a relevant field.
• Skills: Exceptional organizational skills and attention to detail. Strong written and verbal communication skills with the ability to liaison effectively across various levels of a manufacturing organization.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

(none specified)


AllSTEM Representative Contact Info

Account Executive:


Nichols


Branch Phone:


View phone number on click.appcast.io


Location:


Ontario, CA