Legal Assistant

Job Description

Job Description

Legal Assistant

Location: Melville, NY
Schedule: Monday–Friday, 9:00 AM–5:00 PM
Salary: $65,000–$85,000
Work Arrangement: In-office with occasional work-from-home days

Position Overview

A well-established law firm in Melville, NY is seeking a  dynamic, organized, and detail-oriented Legal Assistant to join its team. This position will support attorneys across a variety of practice areas, including  real estate, trusts and estates, corporate law, litigation, and more .

The ideal candidate will be comfortable managing multiple priorities, working with several attorneys, maintaining confidential information, and ensuring deadlines and legal filings are handled accurately and efficiently.

Responsibilities

• Assist attorneys with organizing files, maintaining calendars, tracking deadlines, and coordinating meetings.
• Create, format, revise, scan, email, and distribute legal documents and correspondence.
• Manage and organize electronic legal files through the firm’s document management system, including  iManage .
• Answer and route telephone calls while maintaining professional communication with clients, attorneys, courts, and outside parties.
• Schedule meetings, appointments, and conference calls.
• Support litigation matters through document review, case-file maintenance, and accurate  electronic court filings .
• Maintain accurate and confidential client and matter records.
• Assist with administrative functions, including learning  accounts payable and billing procedures to provide backup coverage when needed.
• Provide general administrative and legal support to multiple attorneys and practice groups.

Qualifications

• Previous experience as a  Legal Assistant, Legal Secretary, or Paralegal within a law firm environment.
• Experience supporting multiple practice areas, preferably including  real estate, trusts and estates, corporate law, and litigation .
• Strong proficiency in  Microsoft Word, Excel, and Outlook .
• Experience with  iManage or a similar document management system is highly preferred.
• Familiarity with court filing procedures and legal processes across different jurisdictions.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage competing priorities and support multiple attorneys while consistently meeting deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Must be a  Notary Public or willing to obtain a Notary license after hire.
• Willingness to learn accounts payable and billing functions for backup and redundancy purposes.

Compensation & Benefits

The salary range for this position is $65,000–$85,000 , depending on experience. This is primarily an  in-office position in Melville, NY , with occasional spontaneous work-from-home days offered by the firm.