Office Coordinator

LHH is partnering with a well-established organization in Frederick, MD to identify a polished and highly organized Office Coordinator to support the day-to-day operations of a busy professional office. This is an excellent opportunity for someone who takes pride in creating a welcoming, organized, and well-run workplace and enjoys being the go-to person who keeps everything moving smoothly.

The ideal candidate will bring a warm, nurturing, and service-oriented approach while maintaining a high level of professionalism. This individual will take ownership of the office environment, anticipate the needs of employees and visitors, and ensure that everything from front desk coverage to office operations is handled seamlessly.

Location: Frederick, MD

Salary: $60,000–$75,000 annually, based on experience

Schedule: Full-time

Key Responsibilities

• Serve as the first point of contact for visitors, employees, and guests, providing a polished and welcoming experience.
• Oversee the day-to-day organization and operation of the office, ensuring the workplace remains professional, organized, and well maintained.
• Manage front desk responsibilities, including greeting visitors, answering and directing calls, and responding to general inquiries.
• Anticipate office and employee needs and proactively address issues before they become disruptions.
• Coordinate office supplies, inventory, equipment, and general workplace needs.
• Maintain conference rooms, common areas, kitchens, and shared office spaces to ensure they are organized and prepared for daily use.
• Coordinate meetings, office events, lunches, and other onsite activities as needed.
• Partner with vendors and service providers to support ongoing office needs and address maintenance or facility-related requests.
• Handle incoming and outgoing mail, deliveries, packages, and correspondence.
• Provide administrative support and assist with scheduling, documentation, and special projects as needed.
• Help create a positive employee and guest experience by providing thoughtful, attentive support throughout the office.
• Serve as a dependable resource for employees and leadership, approaching requests with professionalism, discretion, and a solutions-oriented mindset.

Qualifications

• Previous experience in office coordination, office management, administrative support, reception, hospitality, or a similar professional environment.
• Exceptional interpersonal and customer service skills with a polished, professional presence.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Proactive mentality with the ability to anticipate needs and take ownership of responsibilities.
• Warm, approachable, and service-oriented communication style.
• Strong written and verbal communication skills.
• Ability to interact professionally with employees, visitors, vendors, and senior-level professionals.
• Strong problem-solving skills and willingness to step in wherever needed.
• Ability to handle confidential or sensitive information with professionalism and discretion.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance