Management and Program Analyst

Summary

The position is located in the Architect of the Capitol (AOC), Capitol Grounds and Arboretum (CGA). The Analyst performs tasks in support of program and administrative functions including budgeting and financial management, procurement and inventory controls, advising management on effective strategic program operations, program analysis and special projects.

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Duties

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The position involves providing analyses and advice to managers on the evaluation of the effectiveness of programs and operations or the productivity and efficiency of service or both.

Financial Management

• Utilizes knowledge of the substantive nature of agency programs and activities; agency missions, policies and objectives; management principles and processes; and the analytical and evaluative methods and techniques for assessing program development or execution and improving organizational effectiveness and efficiency.
• Manages and updates the CGA budget execution. Reviews and formulates guidance for developing an integrated budget for the CGA. Receives and interprets budget data calls in light of organizational program priorities and in keeping with CGA, AOC and Congressional regulations, directives, policies and guidelines. Develops responses to AOC budget data requests. Provides analytical data and materials to support annual and multi-year budget inputs and narrative justifications for the CGA.
• Reviews the CGA budget to recommend adjustments such as the reprogramming of allotments, reallocation of budget numbers, addition or deletion of temporary positions and authorization to purchase equipment.
• Analyzes financial and budget control statements to ensure proper execution of funds and makes recommendations to improve execution.

Communication and Liaison Activities

• Develops and writes communications to promulgate the urgency, goals and objectives of CGA project and maintenance work to congressional appropriations, oversight and leadership.
• Communicates status and potentially controversial matters of assignments, milestones and deadlines based on supervisor's instructions.
• Creates administrative processes and reports to ensure leadership is informed regarding the status of required deliverables.

Administrative and Program Management

• Analyzes current management programs and evaluates their effectiveness and efficiency in achieving intended mission objectives. Recommends changes to workflow and processes as need to improve the effectiveness and efficiency of resource management and program operations.
• Writes and tracks Minor Construction funding notifications, AOC memorandums of record and Congressional communications through Legislative and Public Affairs.
• Leads and tracks CGA business and operational plan.
• Analyzes management information requirements to develop program or administrative reporting systems including the systems specifications, data gathering and analytical techniques.

Reporting, Evaluation and Analysis

• Develops, reviews and interprets new and established policies, directives, instructions, regulations and standard operating procedures to determine their impact on the CGA and its programs and activities such as payroll, work order data, ULO reports, data analysis for zero based budgeting and records management, etc.
• Analyzes policies concerning operating programs and recommend management proposals to enhance the quality and productivity of the work environment.
• Identifies and develops data required in the management and direction of programs, including monitoring and reviewing different dashboard metrics. Works with the leadership team to set strategic goals and metrics for the coming fiscal year and to evaluate progress against established plans.

The employee must utilize knowledge of and comply with applicable Occupational Safety and Health Administration ("OSHA"), Office of Congressional Workplace Rights, and AOC rules and regulations to ensure that work progresses in a safe manner. Provides or receives training, either on-the-job or through classroom training, to ensure that all safety practices and equipment are fully utilized. Uses required Personal Protective Equipment (PPE) as appropriate.

Performs other related duties as assigned.

*Duties quoted at GS-13 level; If selected at the GS-12, candidate will have non-competitive promotion potential to the GS-13.*

This is a career ladder position description; the assignments are progressively more difficult and with less supervision until the full-performance level is reached.

Requirements

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Conditions of employment

• Appointment subject to background investigation and favorable adjudication.

"To be employed by the Architect of the Capitol in a paid position, an individual must meet

one of the categories below:

• A citizen of the United States;
• A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
• A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
• A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
• A person who is currently an officer or employee of the Government of the United States."

Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, an applicant's one full year (52 weeks) of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance.

To qualify at the GS-12 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-11 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis:

• Providing recommendations of methods and procedures for the conduct of administrative support functions or program operations.
• Assisting with budgetary functions of large scale organization projects.
• Presenting briefings on issues and corrective actions both orally and in writing to leadership on recommendations to resolve problems of ineffectiveness and inefficiency of program operations.

To qualify at the GS-13 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-11 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis:

• Developing methods and procedures for the conduct of administrative support functions or program operations.
• Conducting studies of administrative and functional work processes to identify, analyze and recommend solutions to deficiencies in organizational structure, staffing, administrative procedures, work processes and workload distribution;
• Performing cost benefit evaluations, price analysis and other budgetary functions of large scale organization projects.
• Presenting briefings on issues and corrective actions both orally and in writing to leadership on recommendations to resolve problems of ineffectiveness and inefficiency of program operations.

Education

There is no education substitution for this position.

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System . If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING : The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.