Construction Operations Admin Lead - Growth & Autonomy

Extreme Construction & Maintenance is seeking a highly organized and dependable Operational Administrative Manager to independently lead day-to-day office, financial coordination, and operational functions. This role is critical to maintaining efficiency across the company, with responsibility for managing daily financial activities—including AR/AP processing, payroll coordination, job cost tracking, reporting, scheduling, and supporting the General Contractor and leadership team. This is a high-impact management position requiring ownership, initiative, and strong decision-making. The ideal candidate demonstrates exceptional attention to detail, accountability, and the ability to prioritize and execute across multiple responsibilities in a fast-paced construction environment. While onboarding and training will be provided, this role is designed to transition quickly into full independent office management, with the expectation of confidently overseeing operations with minimal supervision. Key Responsibilities Provide day-to-day administrative support to management and field operations Keep accurate recording, documentation, and internal communications Maintain organized digital and physical filing systems Respond to client inquiries via phone and email Accounts Payable and Receivable Maintain accurate financial records and job documentation Maintain books across multiple entities Process payroll including compliance and reporting processes Track job costs, work orders, and project billing details Assist the General Contractor with job documentation and administrative project support Maintain compliance documentation and company records Maintain confidentiality of financial, payroll, and employee information at all times Requirements Background check required Past employment verification required Minor travel may be required to job sites Personal, reliable transportation is required Probationary/Training Period required Required Qualifications High school diploma or GED required 3+ years of experience in office administration, accounting support, or construction operations Strong understanding of basic accounting principles (AP/AR experience strongly) Proficient in Microsoft Office (Excel, and Word) Strong organizational and communication skills Ability to multitask and meet deadlines High level of integrity when handling sensitive financial and employee information Qualifications Associate's degree strongly Experience with payroll processes Knowledge of HR compliance Experience working with multiple sets of entities Key Skills Attention to detail and accuracy Strong problem-solving ability Time management and prioritization Professional communication Confidentiality and discretion Work Environment Office-based role supporting Contractor and Office & Operations Manager Interaction with field employees, vendors, clients, and management Fast-paced environment requiring accountability and reliability Work Schedule: This position is typically scheduled for a 35–40‑hour work week, Monday through Friday. A 4/10 schedule may be available based on management approval following probationary period. Work hours may vary based on operational needs, project deadlines, and meeting requirements. Flexible scheduling is permitted with prior management approval. Growth Opportunity This position advances into a senior operation based on performance, reliability, and skill development. Benefits Monthly stipend Paid Time Off Health & Wellness Reimbursement #J-18808-Ljbffr Energy Jobline ZR