Project Administrator

Job Description

Job Description

JOB DESCRIPTION

Insight Global is assisting a construction and development client of ours. They are seeking a highly organized, detail-oriented Construction Project Administrative Assistant to support our Project Managers and Superintendents throughout the construction lifecycle. This is an excellent opportunity for someone looking to build a long-term career in commercial construction with a fast-growing company.

Responsibilities
• Provide administrative support to Project Managers and Superintendents on active multifamily construction projects.
• Maintain project documentation including contracts, subcontracts, RFIs, submittals, change orders, purchase orders, meeting minutes, and closeout documents.
• Manage and organize project files using Procore and company document management systems.
• Coordinate subcontractor onboarding, insurance certificates, contracts, and compliance documentation.
• Track permits, inspections, utility coordination, and project deadlines.
• Prepare meeting agendas, take meeting minutes, and distribute action items.
• Assist with project scheduling, vendor coordination, and material deliveries.
• Process invoices, lien waivers, and other project accounting documentation in coordination with the accounting department.
• Maintain daily reports and assist with project reporting.
• Coordinate project startup and closeout documentation.
• Answer phones, respond to emails, and provide professional support to subcontractors, vendors, owners, architects, and consultants.
• Assist with bid packages, contract preparation, and procurement documentation.
• Perform general office and administrative duties as assigned.

REQUIRED SKILLS AND EXPERIENCE

• 3+ years of administrative experience, preferably in commercial or multifamily construction.
• Working knowledge of construction documentation including:
• RFIs
• Submittals
• Experience with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Change Orders
• Purchase Orders
• Pay Applications
• Contracts
• Lien Waivers

NICE TO HAVE SKILLS AND EXPERIENCE

• Experience supporting Project Managers or Construction Superintendents is strongly preferred.
• Proficiency in Procore and/or Autodesk is strongly preferred.
• Experience supporting large multifamily construction projects (180–360 units).
• Experience with project accounting software or ERP systems.
• Knowledge of construction scheduling and procurement processes.
• Associate's or Bachelor's degree in Business Administration, Construction Management, or related field is a plus.